Part-Time Program & Scheduling Assistant

St. Joseph's Home Care; Kitchener; On-site; CAD 26,000 - 40,000; Part time

Job summary

St. Mary’s Health in Kitchener is seeking a part-time Program Assistant to provide clerical and administrative support across clinical programs.

You will handle data entry, prepare reports, assist with payroll processing, and schedule field staff while delivering excellent internal customer service. Responsibilities include organizing documentation, coordinating program communications, and participating in audits and surveys.

Qualifications

• Medical Terminology Diploma, preferred.
• 1-2 years previous administrative related experience, required.
• Basic understanding of Microsoft Office and Excel software, required.
• Previous scheduling experience, required.

Responsibilities

• Perform general clerical functions (typing, filing, copying, faxing).
• Transferring information from various sources into Procura, Excel.
• Using software to run reports and generate information as requested.
• Preparing letters, notices and other general documents for the Program.
• Entering data into templates, spreadsheets and forms.
• Coordinating program scheduling of field staff hours.
• Fielding clinical staff calls regarding scheduling and relaying information.
• Assisting with payroll-related data entry at the program level.
• Front-desk reception and general program mail/deliveries.
• Participating in audits and surveys and contributing to continuous improvement.

Skills

Data entry

Scheduling

Payroll processing

Customer service

Communication skills

Teamwork

Education

Medical Terminology Diploma, preferred

Tools

Procura

HPG

Job description

St. Mary’s Health in Kitchener is seeking a part-time Program Assistant to provide clerical and administrative support across clinical programs.

You will handle data entry, prepare reports, assist with payroll processing, and schedule field staff while delivering excellent internal customer service. Responsibilities include organizing documentation, coordinating program communications, and participating in audits and surveys.