Office Assistant/Program Coordinator

Diocese; Milton; Hybrid; CAD 22,000 - 30,000; Part time

Benefits offered by this job

Health and dental benefits

Pension plan

Job summary

Holy Rosary Parish in Milton is seeking a part-time Office Assistant/Program Coordinator (25 hours/week). Reporting to the Parish Priest, this role offers health and dental benefits, a pension plan, and a competitive rate of pay, with flexible hours as needed.

The position focuses on coordinating sacraments, communications, and parish programs in collaboration with clergy, schools, and families within the Diocese of Hamilton.

Qualifications

• Post secondary education in a relevant field preferred.
• Advanced knowledge of Microsoft Office.
• Strong communication and interpersonal skills.
• 2-3 years of secretarial/office experience preferred.
• Ability to work with people from diverse backgrounds.
• Ability to work independently and follow instructions.
• Understanding and respect for Catholic Doctrine, Liturgy and practice.

Responsibilities

• Coordinates First Communion, First Reconciliation, and Confirmation registrations and related communications with families, clergy, schools and boards.
• Prepares, edits, distributes, and posts the weekly parish bulletin and related materials.
• Supports programs for children and youth, including scheduling, training, and communications for parish life.
• Coordinates Baptisms and assists with Weddings and Convalidations with family communications and records.
• Acts as parish Volunteer Coordinator, including screening and scheduling liturgical ministers per Diocesan guidelines.
• Conducts teacher interviews for Catholic School Board applicants as needed.
• Performs other duties as assigned by the Pastor.

Skills

Microsoft Office

Communication skills

Interpersonal skills

Attention to detail

Organization

Independent work

Education

Post-secondary education in a relevant field

Job description

Holy Rosary Parish in Milton, is looking for a part-time Office Assistant/Program Coordinator (25 hours/week). Reporting to the Parish Priest, this position offers a health and dental benefits, pension plan and competitive rate of pay and requires a commitment to work flexible hours when needed.

Primary responsibilities

• Coordinates First Communion, First Reconciliation, and Confirmation registration, parent meetings, and celebrations in collaboration with clergy, Catholic schools, principals, teachers, parents, and the local Catholic school board. Maintains registrations in PDS and ongoing communication with participating families. Prepares sacramental certificates, registration and school packages, correspondence, seating plans, schedules, Professions of Faith, and other required documentation. Responds to parent inquiries.
• Prepares, edits, distributes, and posts the weekly parish bulletin and maintains parish bulletin boards. Prepares weekend liturgical materials, including announcements, introductions, intercessions, commentator binders, ministry sign-in sheets, and schedules.
• Supports/helps develop programs for children and youth in collaboration with clergy and lay leaders that encourage participation in parish life, including Children's Liturgy, parish initiatives, volunteer scheduling, training, communication, and resource distribution.
• Coordinates Baptisms and assists with documentation for Weddings and Convalidations, including communication with families, preparation reminders, certificates and sacramental records.
• Serves as the parish Volunteer Coordinator, conducting brief interviews and including screening in accordance with Diocesan guidelines. Coordinates the scheduling, and ongoing support of liturgical ministers and maintains necessary church and sacristy supplies for weekend Masses, sacraments, and other liturgical celebrations.
• Conducts teacher interviews for Catholic School Board applicants as needed
• Other duties as assigned by the Pastor when required.

Requirements

• Post Secondary education in a relevant field preferred.
• Advanced knowledge of Microsoft Office.
• A good understanding of and respect for Catholic Doctrine, Liturgy and practice.
• 2-3 years of prior secretarial/office experience preferred.
• Ability to work with people of diverse backgrounds
• Strong attention to detail, and ability to organize and prioritize efficiently.
• Strong Communication and interpersonal skills.
• Strong computer skills - particularly in preparing, editing, and managing documents and parish communications.
• Ability to work independently and follow instructions.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager.