Part-Time Office & Operations Coordinator

Clear Results; Kingston; On-site; CAD 32,000 - 34,000; Part time

Benefits offered by this job

Grow into full-time

In-office position

Job summary

Clear Results, on behalf of Holleford Homes, is seeking an Office Administrator / Operations Coordinator to bring structure to busy days. This in-office, part-time role (20-30 hours/week) offers growth into full-time, supporting two businesses with scheduling, documentation, permits, and client communications.

You will help improve processes, coordinate projects from start to finish, and maintain organized financial records using JobTread, QuickBooks Online, and Xero.

Qualifications

• Experience organizing projects and schedules in a professional environment.
• Ability to support project managers and designers with documentation, permits, and coordination.
• Familiarity with basic bookkeeping and maintaining financial records.

Responsibilities

• Creating organized systems, files, and processes that keep projects running smoothly.
• Supporting project managers and designers with scheduling, documentation, permits, and administrative coordination.
• Preparing information for bookkeeping and maintaining organized financial records using tools like JobTread, QuickBooks Online, and Xero.
• Providing warm, professional communication with clients, suppliers, and trade partners.
• Assisting with standard operating procedures, organizational documentation, and process improvements as our companies continue to grow.

Skills

Organizational skills

Scheduling

Documentation

Administrative coordination

Communication

Tools

JobTread

QuickBooks Online

Xero

Microsoft Office

Google Workspace

Job description

Clear Results, on behalf of Holleford Homes, is seeking an Office Administrator / Operations Coordinator to bring structure to busy days. This in-office, part-time role (20-30 hours/week) offers growth into full-time, supporting two businesses with scheduling, documentation, permits, and client communications.

You will help improve processes, coordinate projects from start to finish, and maintain organized financial records using JobTread, QuickBooks Online, and Xero.