Part-Time Office Administrator

BC Maritime Employers Association; Prince Rupert; On-site; CAD 15,000 - 20,000; Part time

Job summary

BC Maritime Employers Association in Prince Rupert, BC, seeks a part-time Office Administrator for a six-month contract. The role is 20 hours per week, Monday–Friday, 9:00 a.m.

to 2:00 p.m., on-site at the Prince Rupert Training Centre. Reporting to the Training Manager, you will provide front-line reception, general office tasks, and program support, including record-keeping, data entry for Training, Safety and Recruitment, and Excel-based tracking.

Qualifications

• High school diploma or equivalent and at least one year of office experience.
• Strong verbal and written communication skills.
• Highly organized with excellent time management and attention to detail.
• Proficient in Microsoft 365 (Outlook, Word, Excel).

Responsibilities

• Greet visitors and respond to inquiries; answer and direct calls.
• Open, sort, and distribute mail; book rooms and arrange catering.
• Maintain office supplies and filing; support facilities tasks.
• Build Excel spreadsheets for administrative tracking.
• Enter Training, Safety, and Recruitment data.
• Prepare correspondence and reports; process security clearances.
• Support projects and recruitment periods as needed.
• Perform other duties as assigned.

Skills

Office administration

Communication

Time management

Attention to detail

Prioritization

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The BCMEA is seeking a part-time Office Administrator, based in Prince Rupert, BC, for a six-month contract. The position is 20 hours per week, working Monday to Friday from 9:00 a.m. to 2:00 p.m. at the Prince Rupert Training Centre.

Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.

Responsibilities

• Greet and assist visitors, respond to inquiries and answer/direct incoming calls
• Open, sort, and distribute mail
• Book meeting rooms and organize catering for meetings and training sessions
• Order and maintain office supplies and manage general office filing
• Provide administrative support for facilities-related tasks
• Build and maintain Excel spreadsheets for administrative tracking
• Scan, file, and update records and documents
• Enter data for Training, Safety, and Recruitment documentation
• Draft and prepare correspondence and reports
• Submit and track port pass and security clearance applications
• Support administrative and logistical components of special projects
• Provide check-in and document collection support during recruitment periods
• Perform other duties as assigned

Requirements

• High school diploma or equivalent, with a minimum of one year of office or administrative experience
• Strong verbal and written communication skills
• Highly organized with excellent time management and attention to detail
• Able to prioritize tasks and meet deadlines independently and within a team
• Proficient in Microsoft 365, particularly Outlook, Word, Excel
• Able to manage multiple tasks under pressureStrong problem-solving and critical-thinking skills
• Valid driver's license and access to a personal vehicle
• Located in Prince Rupert, BC and able to work fully on-site

BC Maritime Employers Association is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.