Part-Time Health Programs Administrative Assistant

St. Joseph’s Home Care; Kitchener; On-site; CAD 26,000 - 40,000; Part time

Job summary

St. Joseph’s Home Care is seeking a part-time Program Assistant to support administrative tasks across clinical programs.

Based in Kitchener/Waterloo/Cambridge/Guelph, the role accommodates Tuesdays and Thursdays 8:30 am–4:30 pm within about 15 hours bi-weekly, reporting to Clinical Managers. Responsibilities include data entry, running reports, payroll data entry, scheduling of field staff, reception duties, and assisting with program documentation, events, and procurement of supplies.

Qualifications

• 1-2 years previous administrative related experience, required
• Basic understanding of Microsoft Office and Excel software, required
• Previous scheduling experience, required
• Medical Terminology Diploma, preferred
• Experience working in a non-profit and/or unionized environment, asset
• Previous scheduling experience and scheduling software knowledge, asset

Responsibilities

• Perform general clerical functions (typing, filing, copying, faxing)
• Transferring information into Procura, Excel
• Running reports and generating information
• Preparing letters and notices for the Program
• Entering data into templates and spreadsheets
• Generating new reports and lists
• Coordinating program scheduling of field staff hours
• Fielding scheduling inquiries from clinical staff
• Data entry related to payroll at the program level
• Collaborating with Clinical Managers and Payroll Coordinator
• Reception and phone duties within the program
• Assisting with program documentation and file management
• Participating in process improvement initiatives
• Assisting with audits and surveys
• Ordering program supplies
• Participating in committees and collaborative activities
• Following standard program procedures
• Other duties as required

Skills

Scheduling experience

Microsoft Office

Excel

Administrative experience

Data entry

Education

Medical Terminology Diploma

Tools

Scheduling software

Job description

St. Joseph’s Home Care is seeking a part-time Program Assistant to support administrative tasks across clinical programs.

Based in Kitchener/Waterloo/Cambridge/Guelph, the role accommodates Tuesdays and Thursdays 8:30 am–4:30 pm within about 15 hours bi-weekly, reporting to Clinical Managers. Responsibilities include data entry, running reports, payroll data entry, scheduling of field staff, reception duties, and assisting with program documentation, events, and procurement of supplies.