Part-Time Financial & Administrative Officer

Indigenous professionals; Toronto; On-site; CAD 30,000 - 42,000; Part time

Job summary

The Toronto Metropolitan University-based union office is seeking a part-time Financial Coordinator and Administrative Officer to manage day-to-day accounting, payroll, invoicing, and reporting. You will work with the TFA Treasurer and Office staff to monitor cash flows, prepare budgets, and support audits.

Responsibilities include bank reconciliations, GAAP adherence, vendor payments, and administrative tasks such as scheduling, records management, and communications.

Qualifications

• A demonstrated commitment to union principles and understanding of unions, not-for-profit and/or membership driven organizations budgets and finances.
• A demonstrated commitment to equity
• Familiarity with the higher education sector
• Post-secondary degree and a minimum of three years' full-time work experience (or its equivalent) in accounting and administrative support
• High attention to detail and administrative skills
• Ability to think quickly, analyze complex communication issues and develop a timely and appropriate response
• Self-starter, independent and takes initiative
• Strong interpersonal and written and verbal communication skills
• Strong organizational, problem-solving, time-management, and prioritizing skills in a multi-task environment
• Familiarity with reporting and/or preparing audits
• Understanding of key bookkeeping and financial concepts and processes
• Familiarity with QuickBooks or similar software
• Excellent written and technical communication skills, including proficiency in MS Word, PowerPoint, and preparing print and electronic publications

Responsibilities

• Performs bookkeeping, accounting, banking, cash-handling
• Notifies the TFA Treasurer on financial matters or recommendations on TFA By-law compliance and Toronto Metropolitan University related process compliance on financial matters and impacts, including but not limited to membership fees referenda results, service contracts, fee increases and/or other financial changes.
• Monitors the TFA’s cash flows, bank accounts, general ledger and financial security of the organization
• Sources, recommends, and monitors TFA’s financial assets and investments
• Performs bank reconciliations and adjusts journal entries as needed.
• Prepares and presents financial reports and financial statements as required
• Supports the annual fiscal audit process as directed
• Maintains accurate financial records and balanced general ledger
• Maintains accurate petty cash records and controls

Skills

Union budgeting understanding

Equity commitment

Higher education familiarity

Attention to detail

Analytical thinking

Independent/self-starter

Interpersonal communication

Time management

Audit reporting experience

Education

Post-secondary degree in accounting/administration

Tools

QuickBooks or similar

MS Word

MS PowerPoint

Job description

The Toronto Metropolitan University-based union office is seeking a part-time Financial Coordinator and Administrative Officer to manage day-to-day accounting, payroll, invoicing, and reporting. You will work with the TFA Treasurer and Office staff to monitor cash flows, prepare budgets, and support audits.

Responsibilities include bank reconciliations, GAAP adherence, vendor payments, and administrative tasks such as scheduling, records management, and communications.