Part-Time Administrative Coordinator, Microbiology Dept.

The University of British Columbia; Vancouver; On-site; CAD 47,000 - 48,000; Part time

Job summary

The University of British Columbia in Vancouver, BC, invites applications for a part-time Administrative Assistant in the Department of Microbiology and Immunology. The role provides administrative, operational and HR support, coordinates building access, room bookings, and Workday records for student appointments.

Reporting to the Director of Operations, you will handle onboarding, help manage recruitment postings, and assist with awards programs such as NSERC USRA and SURE.

Qualifications

• High School graduation plus one year of related training and two years of related experience.
• Willingness to respect diverse perspectives and commitment to equity, diversity, and inclusion.
• Experience with Workday is preferred.

Responsibilities

• Coordinate department access (keys/cards) and advise members of procedures.
• Authorize key requests and maintain the department keys database.
• Respond to inquiries and route to appropriate contacts.
• Coordinate approvals and ensure timely attention by the Head.
• Arrange room bookings for teaching and departmental activities.
• Support undergraduate student appointments in Workday and track records.
• Assist with undergraduate awards programs (NSERC USRA, WLIURA, SURE) using Workday.
• Post department job openings and track postings and deadlines.
• Coordinate onboarding for new staff, students and visitors.
• Maintain department contacts and support MBIM events.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Time management

Ability to prioritize work

Education

High School diploma or equivalent with related training/experience

Tools

Workday

Job description

The University of British Columbia in Vancouver, BC, invites applications for a part-time Administrative Assistant in the Department of Microbiology and Immunology. The role provides administrative, operational and HR support, coordinates building access, room bookings, and Workday records for student appointments.

Reporting to the Director of Operations, you will handle onboarding, help manage recruitment postings, and assist with awards programs such as NSERC USRA and SURE.