HR & Administrative Coordinator – Academic Dept

University-of-British-Columbi; Vancouver; On-site; CAD 51,000 - 54,000; Full time

Job summary

UBC Vancouver's Department of Zoology seeks an HR and Administrative Assistant to provide senior HR and administrative support, focusing on HR general tasks, faculty promotions, tenure reviews, and postdoctoral appointments. You will coordinate postings, recruitment, travel, meetings, and maintain confidential files.

This 100% in-office role requires coordinating with HR Manager and department leadership, managing reception, scheduling, and producing documents and reports while upholding

Qualifications

• High School graduation plus a 2-year post-secondary diploma.
• Four years of related HR/administrative experience or equivalent.
• Ability to handle confidential information and exercise tact.

Responsibilities

• Assist HR cycle for faculty, postdocs, and staff, including postings.
• Coordinate interviews, reference checks, and postings in Workday.
• Provide admin support: letters, scheduling, travel, meetings, and minute taking.
• Greet visitors and manage front-desk reception.

Skills

HR experience

Workday

Interpersonal communication

Organizational skills

Confidentiality

Education

High School diploma + 2-year post-secondary diploma

Tools

Workday HR System

Microsoft Office

UBC policies knowledge

Job description

UBC Vancouver's Department of Zoology seeks an HR and Administrative Assistant to provide senior HR and administrative support, focusing on HR general tasks, faculty promotions, tenure reviews, and postdoctoral appointments. You will coordinate postings, recruitment, travel, meetings, and maintain confidential files.

This 100% in-office role requires coordinating with HR Manager and department leadership, managing reception, scheduling, and producing documents and reports while upholding