Paralegal - Corporate Secretary - Temporary

Air Canada; Dorval; On-site; CAD 60,000 - 90,000; Full time

Job summary

Air Canada in Dorval, QC, is seeking a Corporate Paralegal to maintain corporate records and filings for Air Canada and its subsidiaries, ensuring compliance with regulatory requirements and supporting the Corporate Secretary’s Office. You will monitor provincial, federal and foreign regulations, draft resolutions, prepare annual returns, manage minute books and corporate registers, and assist with due diligence and governance projects.

Strong technical skills and confidentiality are essential.

Qualifications

• College diploma as a paralegal or equivalent is required.
• Experience with Corporations Canada and provincial registry filings is required.
• Work experience in a corporate secretary’s office, legal department, law firm or equivalent is an asset.
• Strong technical proficiency and the ability to quickly learn and adapt to new software applications and digital tools; proficiency in Microsoft 365 applications.

Responsibilities

• Monitor and ensure compliance with provincial, federal and foreign regulations.
• Prepare and file documentation with regulatory authorities in Canada and foreign jurisdictions.
• Draft and circulate corporate and shareholder resolutions and related documents.
• Prepare annual returns to maintain Air Canada and subsidiaries in good standing.
• Maintain corporate records, including minute books, registers, and company files.
• Draft and coordinate signature of corporate documents (e.g. board resolutions).
• Support review and benchmarking of governance documents and due diligence data rooms.

Skills

Communication skills

Organizational skills

Attention to detail

Discretion

Teamwork

Adaptability

Integrity

Time management

Education

Paralegal college diploma

Tools

Microsoft 365

Job description

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Reporting to the Specialist, Governance and Assistant Secretary, the Corporate Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries, corporate and business filings with Canadian and foreign regulatory authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in continually improving Air Canada’s corporate governance practices.

Responsibilities

• Monitor and ensure compliance with provincial, federal and foreign regulations.
• Prepare and file documentation with various regulatory authorities in Canada and foreign jurisdictions.
• Draft and circulate corporate and shareholder resolutions and related documents.
• Prepare annual returns in order to maintain Air Canada and its subsidiaries in good standing in Canada and foreign jurisdictions.
• Maintain physical and electronic corporate records, including minute books and ledgers, corporate registers, company files, directors and officers listings, corporate structure charts and other standard subsidiary company records.
• Draft and coordinate the signature of corporate documents (e.g. officer certificates, board resolutions, written consents).
• Support the review and benchmarking of corporate, disclosure and governance documents.
• Perform corporate searches using online research tools to gather and analyze information requested by various branches and clients.
• Assist with research required by the Office of the Corporate Secretary.
• Liaise with various levels of internal and external groups with respect to due diligence data rooms, audits.
• Review information and document requests from various internal groups, including compliance questionnaires, and prepare responses as required.
• Provide administrative support to the Manager, Governance and Assistant Secretary, as required.
• Otherwise support the projects and activities of the Office of the Corporate Secretary.

Qualifications

• College diploma as a paralegal or equivalent is required
• Work experience in a corporate secretary’s office, legal department, law firm or equivalent is an asset
• Experience with Corporations Canada and provincial registry filings is required
• Strong technical proficiency and the ability to quickly learn and adapt to new software applications and digital tools, proficiency in Microsoft 365 applications (
• Strong organizational skills, excellent time management skills and an ability to shift priorities on an ad hoc basis
• Excellent communication skills, both verbal and written
• Solid work ethics, high degree of integrity and dedication
• High personal standards, discretion in handling sensitive and confidential information
• Dedication to follow through on commitments, and openness and honesty in communications
• Excellent client service orientation with both external and internal customers
• Self-motivated to work independently and takes initiative, with a high regard for accuracy, attention to detail and confidentiality
• Must be able to work effectively in a team environment
• Flexibility and willingness to undertake a variety of assignments and to work outside regular office hours on occasion
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Conditions Of Employment

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.