Legal Assistant (Litigation)

AIR CANADA; Dorval; On-site; CAD 42,000 - 56,000; Full time

Job summary

Air Canada’s Legal Affairs team seeks a legal assistant reporting to the Regulatory and Client Resolution group in the legal department. The role provides secretarial and administrative support to several lawyers and paralegals, manages a vast filing system, and coordinates travel and meetings.

The candidate will handle document drafting, deadlines, and liaise with clients while receiving specialized training. Bilingual English/French proficiency is required.

Qualifications

• High school diploma and a minimum of 3 years of secretarial work experience.
• Excellent organizational and administrative skills.
• Strong presentation and interpersonal abilities.
• Ability to work without immediate supervision and meet deadlines.
• Knowledge of Microsoft Office suite is essential.

Responsibilities

• Provide secretarial and administrative support to several lawyers and paralegals.
• Manage and maintain a vast filing system.
• Open, organize and manage files and documents for fast retrieval.
• Collect and consolidate information from company systems for Legal Affairs.
• Coordinate document routing and maintain databases.
• Draft and format correspondence and court documents.
• Organize meetings, teleconferences and travel for lawyers and witnesses.
• Track action items and deadlines arising from meetings and projects.
• Liaise with internal and external clients regarding hearings and file management.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Discretion

Punctuality and reliability

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

Belonging to Air Canada is to belong to a Canadian symbol, Air Canada recently elected best airline in North America. Take your career off by joining our innovative and diverse team at the forefront of passenger air transport.

Air Canada is Canada's largest airline, the country's flag carrier and a co-founding member of the Star Alliance network - the world's largest grouping of airlines. Air Canada’s scheduled lines connect nonstop more than 180 airports in Canada, the United States and abroad on six continents. Air Canada holds the four-star Skytrax rating. Air Canada’s Aeroplan program is Canada's premier travel loyalty program, offering its members the opportunity to accumulate or redeem points with the world's largest network of partner carriers - 45 in number - and with its retail, hotel and car rental partners. Through Air Canada Vacations, the Company offers more choices than any other Canadian tour operator for hundreds of destinations worldwide, with a wide selection of hotels, flights, cruises, excursions and car rentals. Air Canada Cargo, Air Canada’s cargo division, has the carrying capacity and connectivity to serve hundreds of destinations on six continents through Air Canada’s passenger and all-cargo flights. Air Canada’s climate ambition includes a long-term goal that aspires to achieve net-zero greenhouse gas emissions by 2050.

Endowed with an innovative spirit, our Legal Affairs team enjoys the trust and respect of its colleagues, and its members act as true business partners to support Air Canada’s strategic objectives. By joining Air Canada and Legal Affairs, you will become an essential member of a team of dynamic professionals who, every day, carry our flag high and make the best Canada has to offer shine around the world.

We are looking for a legal assistant reporting to the Regulatory and Client Resolution group, in the legal department.

Responsibilities:

• Provide secretarial and administrative assistance to several lawyers and paralegals;
• Manage and maintain a vast filing system;
• Open, organize and manage files and documents, including computer files, so that their retrieval is fast and efficient;
• Collect relevant information from the various company systems, consolidate them and save them in the Legal Affairs file management system;
• Ensure and coordinate the efficient routing of documents and maintain certain databases;
• Check and supervise the progress of files;
• Draft, format and assemble correspondence and court documents;
• Organize and coordinate meetings, teleconferences and travel arrangements for lawyers, our external advisors and witnesses;
• Follow up on the status of actions to be taken arising from meetings and projects;
• Assist in coordination and liaison with internal and external clients, regarding hearings and file management;
• Perform various specific word processing tasks, including the drafting or revision of various documents, including highly confidential correspondence, memos and contracts;
• Calculate court deadlines for filing relevant proceedings and enter them in the agenda of the responsible paralegals and lawyers.

It is agreed that the selected candidate may not have all the experience to perform each of these tasks, and will receive specialized training from our experienced team.

Qualifications

To fulfill the tasks related to this position, the candidate must have demonstrated the following qualities or characteristics:

• High school diploma and a minimum of 3 years of secretarial work experience;
• Excellent skills for office and secretarial work;
• Excellent organizational and administrative skills;
• Strong talent for presentation and interpersonal relations;
• Attention to detail;
• Ability to establish solid professional working relationships;
• Ability to work without immediate and sustained supervision;
• Ability to work under pressure with speed and precision and determine priorities in order to meet deadlines;
• Demonstrate tact, discretion and remarkable judgment in recognizing the scope of powers and protecting confidential information;
• Desire to undertake new initiatives, learn and adapt to new types of work and new requirements;
• Desire and capacity to constantly enrich and update professional knowledge and refine practical skills, in order to stimulate innovation and productivity of the team and each individual;
• Solid computer skills related to Microsoft Office suite (Word, Outlook, PowerPoint and Excel);
• Experience in the legal field, an asset.
• Demonstrate punctuality and reliability to support the overall success of the team in a fast-paced environment.

Knowledge of the air transport industry, an asset. The incumbent will be proud of their role as a representative of the best carrier in North America.

Employment Conditions:

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining work permits, visas or other necessary authorizations. Proof of eligibility must be provided before the start date.

Language Requirements

Bilingualism (English and French). Excellent oral and written communication skills in both official languages (French and English) are essential.

Diversity and inclusion

Air Canada is resolutely committed to diversity and inclusion and aims to create a healthy, accessible and rewarding work environment that showcases the unique contribution of our employees to the success of our business.

As an equal opportunity employer, we encourage the most diverse applications in order to provide ourselves with a workforce that is varied and representative of our customers and the communities where we live and offer our services.

Air Canada thanks all candidates for their interest, but only those selected for an interview will be contacted.