Operations Support Specialist

NanoXplore; Cambridge; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in advanced materials is seeking a detail-oriented and proactive Operations Administrative Assistant. The role involves managing ERP and maintenance software, performing general office tasks, and supporting HR functions, making it essential for the smooth operation of various departments.

Benefits

RRSP / DPSP program

Group insurance program including medical and dental coverage

Employee referral program

Regularly organized social events

Qualifications

• Experience with ERP systems and e-Maint software is required.
• Qualifications in office administration are a plus.

Responsibilities

• Maintain and update ERP system data and generate reports.
• Manage maintenance schedules and perform general office duties.
• Support HR activities and coordinate with teams.

Skills

Detail-oriented

Proactive

Report Analysis

Troubleshooting

Education

High school / Post Secondary diploma or equivalent

Tools

Epicor

e-Maint

Job description

Job Summary : We are seeking a detail-oriented and proactive Operations Administrative Assistant to join our team. The ideal candidate will have experience with Epicor (or equivalent ERP systems) and e-Maint software (or equivalent Maintenance Software), as well as basic HR functions. This role is crucial in ensuring smooth operations and supporting various departments within the company.

Key Responsibilities :

• Epicor (ERP) Management :

Maintain and update ERP system data.

• Generate and analyse reports from Epicor.
• Assist in troubleshooting and resolving entries from Shift Supervisors.
• e-Maint Software Management :

Manage and update maintenance schedules and records in e-Maint.

• Generate maintenance reports for the Maintenance Team to track equipment performance.
• Coordinate with the maintenance team to ensure timely completion of tasks.
• Administrative Support :

Perform general office duties such as filing, data entry, and managing correspondence.

• Maintain office supplies and maintenance items inventory and requisitions as needed. (Requests originate from Maintenance Team and e-maint system)
• Assist in the preparation of reports, presentations, and other documents.
• Support HR activities

Education :

• High school / Post Secondary diploma or equivalent; additional qualifications in office administration or related field are a plus.

What We Offer

• RRSP / DPSP program;
• Group insurance program including medical and dental coverage;
• Employee referal program;
• Regularly organized social events.

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