Operations & Logistics Coordinator

Environmental 360 Solutions; Cobourg; On-site; CAD 52,000 - 72,000; Full time

Job summary

Environmental 360 Solutions Ltd. in Cobourg is seeking an organized, detail-oriented Operations Coordinator to support daily operations of our oil reclamation and manufacturing facility.

You will coordinate customer orders, production, inventory, logistics, purchasing, shipping, and regulatory reporting across multiple ERP systems and operational software, ensuring accuracy and timely delivery in a fast-paced environment.

Qualifications

• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Experience with ERP systems is required.
• Strong analytical and problem-solving abilities.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication and customer service skills.
• Ability to learn and navigate multiple software platforms quickly.

Responsibilities

• Process customer orders, quotations, returns, price confirmations, and invoices using multiple ERP systems.
• Verify inventory availability through IMS and maintain accurate inventory balances using perpetual inventory spreadsheets.
• Prepare production batch sheets and complete inventory transactions to support manufacturing operations.
• Coordinate inbound and outbound logistics, including customer pickups, deliveries, and truck scheduling.
• Prepare shipping documentation, packing slips, bills of lading, and driver paperwork.
• Purchase raw materials, obtain supplier quotations, and coordinate material availability with production schedules.
• Record and maintain sales KPI reporting using Excel and Google Workspace.
• Assist with Ministry of Environment reporting by maintaining accurate operational and volume tracking records.
• Coordinate service schedules for U.S.-based customers and prepare customs and border-crossing documentation for cross-border shipments.
• Respond to customer inquiries and provide supporting documentation, including insurance certificates and service information.
• Provide general operational and administrative support while ensuring accurate data is maintained across multiple business systems.

Skills

Excel

Analytical thinking

Organizational skills

Multitasking

Communication

Learning new software

Data entry accuracy

Tools

ERP systems

Sage ERP

Navusoft ERP

IMS Inventory System

Google Workspace

RPRA Manifest Tracking

IFTA Tracking

Job description

Environmental 360 Solutions Ltd. in Cobourg is seeking an organized, detail-oriented Operations Coordinator to support daily operations of our oil reclamation and manufacturing facility.

You will coordinate customer orders, production, inventory, logistics, purchasing, shipping, and regulatory reporting across multiple ERP systems and operational software, ensuring accuracy and timely delivery in a fast-paced environment.