Operations Coordinator

Environmental 360 Solutions; Cobourg; On-site; CAD 52,000 - 72,000; Full time

Job summary

Environmental 360 Solutions Ltd. in Cobourg is seeking an organized, detail-oriented Operations Coordinator to support daily operations of our oil reclamation and manufacturing facility.

You will coordinate customer orders, production, inventory, logistics, purchasing, shipping, and regulatory reporting across multiple ERP systems and operational software, ensuring accuracy and timely delivery in a fast-paced environment.

Qualifications

• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Experience with ERP systems is required.
• Strong analytical and problem-solving abilities.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication and customer service skills.
• Ability to learn and navigate multiple software platforms quickly.

Responsibilities

• Process customer orders, quotations, returns, price confirmations, and invoices using multiple ERP systems.
• Verify inventory availability through IMS and maintain accurate inventory balances using perpetual inventory spreadsheets.
• Prepare production batch sheets and complete inventory transactions to support manufacturing operations.
• Coordinate inbound and outbound logistics, including customer pickups, deliveries, and truck scheduling.
• Prepare shipping documentation, packing slips, bills of lading, and driver paperwork.
• Purchase raw materials, obtain supplier quotations, and coordinate material availability with production schedules.
• Record and maintain sales KPI reporting using Excel and Google Workspace.
• Assist with Ministry of Environment reporting by maintaining accurate operational and volume tracking records.
• Coordinate service schedules for U.S.-based customers and prepare customs and border-crossing documentation for cross-border shipments.
• Respond to customer inquiries and provide supporting documentation, including insurance certificates and service information.
• Provide general operational and administrative support while ensuring accurate data is maintained across multiple business systems.

Skills

Excel

Analytical thinking

Organizational skills

Multitasking

Communication

Learning new software

Data entry accuracy

Tools

ERP systems

Sage ERP

Navusoft ERP

IMS Inventory System

Google Workspace

RPRA Manifest Tracking

IFTA Tracking

Job description

At Environmental 360 Solutions Ltd. (E360S), we don't just manage waste, we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we're building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you're looking to do work that matters, where your ideas are valued, your growth is supported, and your impact is real, you've come to the right place.

Position Description

E360S' Cobourg Division is seeking a highly organized, detail-oriented Operations Coordinator to support the daily operations of our oil reclamation and manufacturing facility.

This position plays a critical role in coordinating customer orders, production, inventory, logistics, purchasing, shipping, and regulatory reporting while working across multiple ERP systems and operational software platforms.

Key Responsibilities:

• Process customer orders, quotations, returns, price confirmations, and invoices using multiple ERP systems.
• Verify inventory availability through IMS and maintain accurate inventory balances using perpetual inventory spreadsheets.
• Prepare production batch sheets and complete inventory transactions to support manufacturing operations.
• Coordinate inbound and outbound logistics, including customer pickups, deliveries, and truck scheduling.
• Prepare shipping documentation, packing slips, bills of lading, and driver paperwork.
• Purchase raw materials, obtain supplier quotations, and coordinate material availability with production schedules.
• Record and maintain sales KPI reporting using Excel and Google Workspace.
• Assist with Ministry of Environment reporting by maintaining accurate operational and volume tracking records.
• Coordinate service schedules for U.S.-based customers and prepare customs and border-crossing documentation for cross-border shipments.
• Respond to customer inquiries and provide supporting documentation, including insurance certificates and service information.
• Provide general operational and administrative support while ensuring accurate data is maintained across multiple business systems.

Qualifications

The ideal candidate will possess:

• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Experience working with ERP systems (required).
• Strong analytical and problem-solving abilities.
• Excellent organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication and customer service skills.
• Ability to learn and navigate multiple software platforms quickly.
• High level of accuracy in data entry and record management.
• Preference will be given to candidates with experience in:
• Manufacturing or industrial operations
• Logistics, dispatching, or transportation coordination
• Inventory control and perpetual inventory systems
• Purchasing and supplier management
• Customs documentation and cross-border shipping
• KPI reporting and operational analytics

  Maintain operational records, including:

  • Chemtainer tracking (MS Works)
  • Manifest Pickups
  • Exempt Manifest Pickups (RPRA)
  • Fuel Tracking
  • IFTA mileage reporting

  Experience with the following systems is considered an asset:

  • Sage ERP and Navusoft ERP
  • Proprietary Pickup Management System
  • IMS Inventory System
  • Microsoft Excel (advanced) and Google Workplace
  • RPRA Manifest Tracking
  • Ministry of Environment reporting systems
  • IFTA Mileage Tracking and Fuel Tracking System

  What We're Looking For

  This role is best suited for someone who enjoys solving problems, thrives in a fast-paced environment, and can confidently manage multiple priorities while maintaining accuracy. The successful candidate will be a self-starter with excellent time management skills, a strong work ethic, and a commitment to continuous improvement.

  If you are looking for a challenging and rewarding role where your organizational and operational skills will make a direct impact on the success of the business, we encourage you to apply.

  This is more than a job - it's your opportunity to be part of something bigger. At E360S, we're setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let's build a sustainable future we can all be proud of. Apply today and discover what's possible when purpose meets progress.

  This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence-based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

  The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

  The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.