Operations Coordinator

TalentSphere Staffing Solutions; Schomberg; On-site; CAD 33,062 - 35,817; Full time

Job summary

TalentSphere Staffing Solutions is seeking an organized Operations Coordinator to support the daily operations team on projects across Ontario. You will work with Operations, Project Management, and field crews to ensure documentation and scheduling stay on track from start to finish.

The role emphasizes proactive problem-solving, collaboration, and strong organizational skills to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous experience in operations, construction coordination, logistics, administration, or a similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Comfortable working with multiple departments and personalities.
• Strong attention to detail.
• Proficient with Microsoft Office and computer systems.
• Construction or manufacturing experience is considered an asset.

Responsibilities

• Manage inventory records and maintain accuracy.
• Ensure all job documentation is completed and updated daily.
• Maintain safety documentation, photo uploads, surveys, and daily work orders.
• Track and update operational metrics and reporting.
• Assist with scheduling installation crews.
• Act as the liaison between the Operations and Project Management teams.
• Support continuous improvement of operational processes.
• Maintain organized project files and documentation.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Microsoft Office

Job description

Schomberg, ON
$24 to $26 per hour

Our client is a growing construction and manufacturing company specializing in the design, manufacturing, and installation of structures for the petroleum and commercial construction industry. They work on projects across Ontario and are known for delivering high quality solutions while maintaining a collaborative, team‑focused culture.

About the Role

We are looking for a highly organized Operations Coordinator to support the daily operations team. This role is ideal for someone who enjoys working in a fast‑paced environment, thrives on organization, and takes pride in keeping projects running smoothly from start to finish. You will work closely with Operations, Project Management, and field installation crews to ensure documentation, scheduling, and operational processes stay on track.

Key Responsibilities

• Manage inventory records and maintain accuracy.
• Ensure all job documentation is completed and updated daily.
• Maintain safety documentation, photo uploads, surveys, and daily work orders.
• Track and update operational metrics and reporting.
• Assist with scheduling installation crews.
• Act as the liaison between the Operations and Project Management teams.
• Support continuous improvement of operational processes.
• Maintain organized project files and documentation.

Qualifications

• Previous experience in operations, construction coordination, logistics, administration, or a similar role.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Comfortable working with multiple departments and personalities.
• Strong attention to detail.
• Proficient with Microsoft Office and computer systems.
• Construction or manufacturing experience is considered an asset.

What We’re Looking For

• A proactive problem solver who provides practical solutions.
• Someone who enjoys working as part of a collaborative team.
• A highly organized individual who stays on top of multiple priorities.
• Someone who builds positive relationships across all levels of the organization.