Operations & Executive Support Coordinator

Frontier Dental CA; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in the dental industry is seeking an Operations & Executive Support Coordinator to provide essential administrative and executive support. This full-time role involves data entry, CRM maintenance, and direct support to the CEO. The ideal candidate will have strong communication skills and a proactive attitude. Join a collaborative team that values personal and professional growth, offering competitive compensation and excellent benefits.

Benefits

Extended Health and Dental Benefits Plan

Continuous Learning Assistance Program

Group RRSP

15 Vacation Days to start

Corporate GoodLife Fitness Membership Discount

Fully stocked snacks

Qualifications

• 2+ years of experience in an administrative, executive assistant, or sales support role.
• Experience supporting senior executives, including calendar management and travel coordination.

Responsibilities

• Perform ad hoc administrative tasks to support cross-functional teams.
• Deliver executive support to the CEO, including calendar management and meeting preparation.
• Monitor and analyze marketplace pricing across platforms.

Skills

Communication

Analytical Skills

Organizational Skills

Attention to Detail

Time Management

Education

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

Salesforce

HubSpot

Job description

Operations & Executive Support Coordinator

Join to apply for the Operations & Executive Support Coordinator role at Frontier Dental CA

Operations & Executive Support Coordinator

Join to apply for the Operations & Executive Support Coordinator role at Frontier Dental CA

Direct message the job poster from Frontier Dental CA

We're Hiring! Strategic Talent Acquisition Partner | Driving Success Through Talent

Operations & Executive Support Coordinator

**Must be willing to work on-site in Markham office 5 days/week**

Come work with us to do what you love and stay for the Frontier TRACK …

• Team Centric: We each take responsibility for fostering an environment of personal and professional growth. We are eager to help, support and collaborate with one another recognizing that we are better when we work together.
• Respectful and Inclusive: We treat everyone the way we want to be treated and accept everyone on the team just as they are.
• Autonomous and Accountable: We are entrusted with and given the space to do our work and in turn hold ourselves accountable for results.
• Committed to Excellence: We are fueled by the desire to be our best and to make an impact now and tomorrow.
• Keep it Real: We lead with integrity and genuineness in our work, interactions and relationships.

The Operations & Executive Support Coordinator supports cross-functional departments through a mix of administrative, sales, and executive support tasks. Responsibilities include data entry, CRM maintenance, marketplace analysis, order tracking, and direct support to the CEO.

Key Responsibilities:

• Perform ad hoc administrative tasks to support cross-functional teams.
• Monitor and analyze marketplace pricing across platforms.
• Provide sales support, including CRM updates, quoting, and order tracking.
• Handle data entry with strong attention to accuracy and confidentiality.
• Deliver executive support to the CEO, including calendar management, travel coordination, and meeting preparation.
• Strong written, verbal and communication skills
• Ability to prioritize, multi-task and learn quickly

Qualifications & Experience:

• Post-secondary education in Business Administration or related field.
• 2+ years of experience in an administrative, executive assistant, or sales support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and CRM platforms (e.g., Salesforce, HubSpot).
• Strong analytical skills with the ability to monitor and interpret marketplace pricing and trends.
• Exceptional attention to detail and accuracy in data entry and reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and adaptable, with a willingness to learn and support cross-functional teams as needed.
• Experience supporting senior executives, including calendar management and travel coordination, is an asset.

Why join us? (Brace yourself…)

• We offer competitive compensation
• Extended Health and Dental Benefits Plan (100% Employer-paid Premiums on eligible benefits)
• Continuous Learning Assistance Program reimbursing up to $1,500 per calendar year
• Group RRSP (Non-match)
• 15 Vacation Days to start and scale to 20 Vacation Days.
• Flexibility to help you balance work and life
• Corporate GoodLife Fitness Membership Discount
• Supportive leadership team and Culture Committee that works to maintain a positive culture
• Competitive yet collaborative work environment
• Fully stocked snacks, team BBQs and other company paid meals (we love to eat!)

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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