Operations Coordinator

JANX; New Tecumseth; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for an Operations Coordinator to join their dynamic team. This full-time position offers an exciting opportunity to manage invoicing and timesheet entries while ensuring data accuracy and quality control. You will play a crucial role in coordinating service orders and generating project data reports, contributing to the smooth operation of the company. With a commitment to equal employment opportunity, this role provides a supportive environment for professional growth and development. If you have a keen eye for detail and a passion for operational excellence, this is the perfect opportunity for you.

Benefits

Benefits

PTO

401K

Qualifications

• Minimum 2 years of experience in invoicing and timesheet entry.
• Experience with NetSuite and in a unionized environment preferred.

Responsibilities

• Perform ADP time entry and project coding for operational employees.
• Conduct quality control reviews of field documentation for invoicing.
• Weekly entry of billable items into NetSuite for accurate billing.

Skills

Invoicing

Timesheet Entry

Data Accuracy

Quality Control

Client Communication

Education

Associates Degree

Tools

NetSuite

ADP

SAP

Job description

Position Overview

New full-time Operations Coordinator role in our NJ office! This is a full-time position with benefits, PTO, 401K, and more! Come join our growing team!

The main duties include:

• Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission, coding accuracy, and correct application of the Collective Bargaining Agreement.
• Perform quality control review of all field documentation including but not limited to timesheets, reader sheets, customer specific backup, and other required paperwork to support documentation is correct for invoicing per company and client requirements.
• Weekly entry into NetSuite of all billable items including labor and materials to ensure all billing is captured accurately and the correct client rates are applied.
• Timely client submission of all invoices per client requirements including via mail, email, and client portals. Validation of submission and acceptance of all invoices by clients.
• Coordinate and assist with service order set up requests by validating current service order, requesting new service orders per Company SAP guidelines; working with the Shared Services team for timely service order issuance.
• Responsible for the generation of simple project data reports upon the request of management or clients.

Equal Employment Opportunity/M/F/disability/protected veteran status.

Pay range for this job level is a general guideline only for States that enforce pay transparency and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, certifications, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Education and Work Experience

• Minimum 2 years of applicable experience in invoicing and/or timesheet entry.
• Experience with NetSuite highly preferred.
• Experience working in a unionized environment preferred.
• Associates Degree required.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Certificates and Licenses Required

• Not applicable.