Operations Coordinator

Vaco Recruiter Services; Irvine; Remote; CAD 40,000 - 65,000; Full time

Job summary

An innovative firm is looking for an Operations Coordinator to support project management teams in the West Region. This role involves preparing construction documents, coordinating with various teams, and managing project schedules. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for teamwork. Join a dynamic environment where your contributions will help streamline operations and enhance project efficiency. If you're ready to make a significant impact in a collaborative setting, this position is perfect for you.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Experience or knowledge in construction and/or solar is a plus.

Responsibilities

• Assist in preparing and submitting construction documents.
• Coordinate with various teams to gather critical information.
• Monitor project schedules and maintain the project database.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Construction Knowledge

Teamwork

Education

High School Diploma

College Degree

Tools

Outlook

Excel

Salesforce

BuildPro

Adobe Acrobat

Box

Job description

Position Overview:

We are seeking an Operations Coordinator to assist the Operations Manager with preparing and submitting construction documents, coordinating with various teams to gather critical information, and managing project schedules for projects across the West Region. This role also involves supporting project management teams, distributing construction documents, and maintaining databases.

Key Responsibilities:

• Communicate with operations personnel and maintain relationships with the project management team.
• Assist in compiling project information from various homebuilding divisions.
• Coordinate with consultants and design teams to produce reports and construction documents.
• Distribute approved master and lot-specific plans to division and construction managers.
• Monitor project schedules and maintain the project database.
• Conduct occasional field visits.
• Manage home-specific information, including addresses, phasing, and tract maps.
• Utilize tools such as Outlook, Excel, Box, Salesforce, BuildPro, and Adobe Acrobat.
• Support other operations coordinators/managers as needed.
• Assist with organizing and distributing documents for project development.

Qualifications:

• High school diploma required; college degree preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Experience or knowledge in construction and/or solar is a plus.
• Team player with a strong work ethic.

Working Conditions:

• Open-office environment with extended periods of computer work.

Location:
Remote and California