Operations Coordinator

Gategroup; Halifax; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a motivated Administrative Specialist to enhance operational efficiency. In this dynamic role, you'll support office and operations staff with various tasks, including managing correspondence, billing issues, and payroll for a team of 25 employees. Your strong organizational and communication skills will be essential in ensuring smooth daily operations. Join this forward-thinking company and contribute to making travel experiences memorable for customers while working in a collaborative environment that values diversity and inclusivity.

Qualifications

• 1-2 years of clerical experience required.
• Strong computer skills in Microsoft Office are essential.

Responsibilities

• Assist with billing issues and accounts payable.
• Manage payroll entries for approximately 25 employees daily.
• Perform general office duties including filing and phone routing.

Skills

Microsoft Office Products

Time Management

Organizational Skills

Analytical Skills

Leadership Skills

Written Communication

Oral Communication

Education

High School Diploma or GED

General Bookkeeping

Tools

SAP

Job description

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Position Summary:

The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supplying and ordering items, data entry for raw materials inventory, payroll, claims management and general office responsibilities as required

Essential Duties and Responsibilities:

• Organizes and distributes charter information to production departments and management staff
• Order’s office supplies
• Assists in billing issues, accounts payable
• Payroll entries for approximately 25 employees a day
• Data entry of inventory into SAP
• Assists in claims management of worker injuries
• General office duties to include but not limited to filing, telephone routing and messages, etc.

Education:

• High School Diploma or GED required
• General bookkeeping would be an asset

Work Experience:

• Minimum 1-2 years clerical duties and responsibilities

Job Skills:

• Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
• Ability to work in a fast paced, deadline driven environment
• Excellent time management skills required
• Strong organizational, analytical and leadership skills required

Communication Skills:

• Must have excellent written and oral communication skills

Certificates, Licenses and Registrations:

• None

Travel:

• Minimal

Organization Structure:

• Direct Line Manager Finance Operations
• Number of Direct Reports: 0

Demonstrated Competencies to be Successful in the Position:

• Thinking - Information search and analysis, problem resolution skills
• Engaging - understanding others, team leadership, developing people
• Inspiring - influencing and building relationships, motivating and inspiring, communicating effectively
• Achieving - delivering business results under pressure, championing performance improvement, customer focus

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Candidates will be required to go through a criminal background check.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other ground under applicable law.

Gate Gourmet Canada Inc. is pleased to accommodate applicants who have a disability up to the point of undue hardship during the recruitment, assessment and selection process. Please inform our Recruitment Team if you require a disability-related accommodation to participate in the recruitment process.

If you want to be part of a team that helps make travel and culinarymemories, join us!