Operations Coordinator

ECVO; Edmonton; On-site; CAD 32,000 - 36,000; Full time

Benefits offered by this job

Health and Dental

Health spending account

rrsp matching

vacation and sick time allowance

time off between Christmas and New Ye​

free access to fitness facilities

free plug in parking on site

cell phone allowance

Job summary

North Edmonton Seniors Association (NESA) seeks an organized Operations Coordinator to help keep programs, records, and finances in good order within a busy nonprofit.

You’ll work with the Executive Director and staff, handling program administration, invoicing, filing, safety tasks, and front desk support to keep daily operations running smoothly.

Proficiency with Microsoft Office, attention to detail, and a collaborative mindset are essential; familiarity with nonprofit admin is a plus.

Qualifications

• Experience in office administration or operations support.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and electronic filing systems.
• Familiarity with financial administration, invoicing, or bookkeeping processes

Responsibilities

• Program Administration: entering and maintaining program information, schedules, registrations, and records.
• Financial Administration: invoices, deposits, purchasing records, payment requests, and other financial documentation.
• Board & Organizational Support: prepare agendas, minutes, reports, and correspondence; maintain records and policies.
• Health & Safety Coordination: assist with health and safety systems, inspections, and record keeping.
• General Office Support: front desk coverage, electronic filing, and process improvements.

Skills

Microsoft Office proficiency

Attention to detail

Organizational skills

Time management

Multitasking

Tools

Excel

Word

Outlook

Job description

Hours of Work: 35 hours per week, Monday to Friday

Wage: $23-26 per hour

Benefits: Health and Dental, health spending account, rrsp matching, vacation and sick time allowance, time off between Christmas and New Years annually, free access to fitness facilities, free plug in parking on site, cell phone allowance

Reports To: Executive Director

Company Overview
The North Edmonton Seniors Association (NESA) is a vibrant community-focused seniors recreation centre dedicated to enhancing the well-being of adults aged 55 and older. We provide a wide range of programs, activities, and social opportunities in an inclusive environment that promotes active living, lifelong learning, and social connection. Guided by our motto, Fun Keeps You Young, we are passionate about helping older adults lead healthier, happier, and more fulfilling lives.

Learn more about us at www.nesa1.ca.

Do you love keeping things organized, making things run smoothly, and being the person everyone can count on?

Are you a detail-oriented multitasker who enjoys working with numbers, managing information, solving problems, and checking things off your to-do list?

Do you thrive in a busy, friendly environment where no two days are quite the same? Are you comfortable juggling different responsibilities, learning new systems, and finding better ways to get things done?

If this sounds like you, we might have just the job for you!

The North Edmonton Seniors Association (NESA) is looking for an enthusiastic, organized, and dependable Operations Coordinator to join our team!

What You’ll Be Doing

As our Operations Coordinator, you’ll play an important behind-the-scenes role in keeping NESA organized, efficient, safe, and running smoothly.

You’ll work closely with our Executive Director and collaborate with staff across the organization, providing support in several key areas.

Program Administration

• Assist with entering and maintaining program information, schedules, registrations, and records.
• Support seasonal program setup, reporting, and administrative processes.
• Help keep instructor documentation and program information organized and up to date.

Financial Administration

• Assist with invoices, deposits, purchasing records, payment requests, and other financial documentation.
• Maintain accurate financial records and organized electronic filing systems, including Dropbox and OneDrive.
• Help prepare and organize information for financial reporting and reconciliation.

Board & Organizational Support

• Assist with Board meeting preparation, agendas, minutes, reports, and correspondence.
• Maintain organized organizational records, policies, and documentation.
• Help coordinate administrative follow-up, schedules, and deadlines.

Health & Safety Coordination

• Help maintain NESA’s workplace health and safety systems, including OHS and WHMIS documentation.
• Coordinate routine safety inspections, training records, and safety checklists.
• Assist with emergency preparedness, fire drills, first aid supplies, and safety-related record keeping.
• Help ensure important safety procedures and documentation stay current and organized.

General Office Support

• Assist the Executive Director and other departments with administrative projects and day-to-day operations.
• Maintain electronic records and filing systems in accordance with NESA’s Records and Information Management (RIM) guidelines.
• Provide front desk coverage and member assistance when needed.
• Look for opportunities to streamline processes, improve efficiency, and keep things running smoothly.

You Might Be a Great Fit If You…

• Love organization! Spreadsheets, schedules, filing systems, checklists, and keeping information accurate are right up your alley.
• Have an eye for detail. You notice the little things and take pride in getting them right.
• Are comfortable with technology. You can confidently navigate Microsoft Office, electronic filing systems, and databases, and you’re happy to learn new programs.
• Enjoy variety. You can switch between projects, manage competing priorities, and adapt when things change.
• Are a natural problem-solver. You don’t just notice when something could work better; you enjoy finding a solution.

What You’ll Bring to the Team

• Previous experience in office administration, operations support, or a related role.
• Strong organizational, time-management, and multitasking skills.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with electronic document management and record keeping.
• Familiarity with financial administration, invoicing, or bookkeeping processes
• Knowledge of workplace health and safety procedures
• Experience working in a non-profit, recreation, or community organization is an asset.
• A willingness to learn, grow, and contribute to a positive workplace.

Why Join NESA?

At NESA, you’ll be part of a friendly, collaborative team that makes a meaningful difference in the lives of older adults in our community.

You’ll enjoy a varied role, opportunities to use your strengths, and the satisfaction of knowing your work helps support hundreds of programs, activities, and meaningful community connections.

Application Deadline: Thursday, October 29, 2026, at 4:00 p.m.