Operations Coordinator

Mount Royal University; Calgary; Hybrid; CAD 61,000 - 77,000; Full time

Benefits offered by this job

Learning & training paid by employer

Paid vacation

Winter holiday closure

Personal days

Rec centre membership

Health benefits

Pension

Health spending accounts

Disability benefits

Job summary

Mount Royal University in Springbank, AB, is seeking an Operations Coordinator to support Aviation Program Operations and Scheduling at the Springbank campus. The role involves coordinating training, managing invoices, and assisting with meetings and communications.

The position requires a two-year diploma and at least two years of scheduling/admin experience, with strong computer skills and adaptability to frequent schedule changes.

Qualifications

• Two year diploma from a University or equivalent required.
• Minimum 2 years of experience in scheduling and administrative duties is required.
• Proficient in use of computers, Microsoft, and Google Drive.
• Knowledgeable and adheres to applicable safety systems, policies, statements and processes.
• Able to work in a busy environment, with multiple competing priorities and timelines.
• Adaptable; able to manage constant changes.
• Experience in aviation is an asset.

Responsibilities

• Aviation Program Operations: Coordinate training for flight instructors and students, ensure certifications are recorded.
• First point of contact for students, staff, and public inquiries; provide program information.
• Student advisor for aviation students in collaboration with advisers.
• Coordinate payment of invoices and expense submissions; track course registrations.
• Collaborate with Chair, Flight Instructors, and Financial Officer to support admin functions.
• Assist in preparing agendas and taking minutes for meetings.
• Track inventory and order supplies; monitor licenses/certificates expiries.
• Update MRU aviation website; onboard new employees and students.

Skills

Scheduling experience

Administrative duties

Computer skills

Safety systems

Education

Two year diploma

Tools

Microsoft Office

Google Drive

Job description

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Job Title

Operations Coordinator

Job Type

Permanent

Union

MRSA

Position Classification

SAD07 Administrative Services VII

Salary Grade

$61,170.20 - $77,404.60

FT or PT

Full-time

Hybrid Work

This position is ineligible

Position End Date (if applicable)

Location

MRU Springbank - Springbank, AB T3Z 3S4 CA (Primary)

About this Position

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About the Department of Aviation

Mount Royal University's Aviation diploma program has been in operation since 1970, and the Bachelor of Aviation Management began in 2024. The program has a strong reputation within the aviation industry across Canada. The department is part of the Faculty of Business, Communication Studies and Aviation. Students enrolled in the flight training fly out of MRU's Springbank campus, using a fleet of thirteen aircraft and six simulators. Flight students graduate with a Commercial Pilot Licence and Group 1 Instrument Rating.

About the Role

This position is at the Springbank campus within the flight operations of the airport, and the majority of the work is done at Springbank with minimal requirement to work at the main campus. The employee will provide coordination support to the aviation program in general, and to three areas specifically. These include Aviation Program Operations, Aircraft Maintenance, and Scheduling. This position supports all these functions and the individual in this role will assist with work that is completed by various other individuals/departments.

The work schedule will require one weekend day and requires a start time of 7:00 am or 7:30 a.m.

A minimum of two days a week will focus on Scheduling when the full-time Scheduler is on days off. Management of the schedule is on-going, as changes in the schedule occur daily due to maintenance, weather, and student progress. This constant change requires adaptability and flexibility in planning and ongoing revisions. Communication with administrative and maintenance staff is required to ensure accurate information flow to keep up to date with relevant scheduling information.

Responsibilities

Aviation Program Operations

• Assist the Person Responsible for Maintenance Control with the coordination and tracking of training for flight instructors & students in the conduct of elementary work, and other required training, ensuring that the applicable certification is appropriately recorded and filed.
• First point of contact for students, staff, and public inquiries. Providing program information as required.
• Student advisor for aviation students, working with the Bissett School of Business advisors.
• Coordinate payment of invoices and expense submissions.
• Track payment and registration of flight courses.
• Collaborate with the Chair, Chief Flight Instructor, flight instructors, staff and the Faculty Financial Officer and to support other administrative functions.
• Assist in preparing agendas and taking minutes for meetings.
• Track inventory and order supplies.
• Monitor and approve all lisences/certificate expiries.
• Update info on MRU aviation website.
• Onboarding of new employees and students.

Scheduling Duties

• Plan and organize student flight and simulator training sessions taking into consideration student training requirements, aircraft, instructor and simulator availability, aircraft and simulator "unserviceabilities", weather conditions and general time frames.
• Ensure scheduled flight missions records are completed.
• Update Scheduling manual.
• Review aircraft hours remaining and ensure it fits with the scheduling plan before the airplane goes to maintenance.
• Make changes to the schedule based on maintenance needs, coordinating with the Scheduler and Maintenance to create solutions.

Qualifications

• Two year diploma from a University or equivalent required.
• Minimum 2 years of experience in scheduling and administrative duties is required.
• Proficient in use of computers, Microsoft, and Google Drive.
• Knowledgeable and adheres to applicable safety systems, policies, statements and processes.
• Able to work in a busy environment, with multiple competing priorities and timelines.
• Adaptable; able to manage constant changes.
• Experience in aviation is an asset.

Closing Date: September 16, 2026

If you require accommodation to participate in the recruitment process, please notify [e-mail] and we will work together on your accommodation request.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan .

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.