Operations Assistant

University of Alberta; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

The University of Alberta is seeking an Operations Assistant for the Faculty of Science. This involves operational safety, providing administrative support, and ensuring the departmental service units run smoothly. The ideal candidate will be detail-oriented, organized, and able to interact professionally with various stakeholders.

Qualifications

• Proven ability to work independently with limited supervision.
• Strong commitment to confidentiality and professionalism.
• Highly organized and detail-oriented.

Responsibilities

• Assist with equipment inspections and support service units with general tasks.
• Manage emails, calendars, and departmental records.
• Help create Standard Operating Procedures (SOPs).

Skills

Organizational skills

Attention to detail

Interpersonal skills

Education

High school diploma

Tools

Google Suite

Microsoft Office Suite

Zoom

Job description

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Operations Assistant

Competition 2360

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Department Faculty of Science - Biological Sciences

Hourly rate $24.18 to $32.39

Hours per week 40

Grade 6

Posted date May 29, 2025

Closing date June 12, 2025

Position Type Full Time - Operating Funded

Description

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 12 months.

Location - This role is in-person at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department of Biological Sciences

The Department of Biological Sciences is the largest department in the Faculty of Science. The administrative team provides day-to-day support for the Department Chair, as well as over 100 full-time faculty members, adjuncts and professor’s emeriti, nearly 50 support staff, 250 graduate students and nearly 1800 undergraduate students. The department covers a wide range of research areas, including botany, entomology, paleontology, genetics and microbiology.

Position Summary

Reporting to the Academic Department Manager, the Operations Assistant will provide support for departmental service units, teaching support spaces, health and safety, as well as perform a variety of routine operational activities conducted across the Department of Biological Sciences. To execute these duties, the incumbent will apply their knowledge and prior experience in administration and laboratory safety towards a wide variety of work assignments, projects and programs.

With the interconnectivity of this role, the expectation is that the incumbent is able to interact professionally and independently with internal and external partners in the execution of their duties. In all facets of this role, this position endeavours to integrate and advance the University’s commitments to access, community and belonging. This position understands, fulfills and promotes the health, safety and environment responsibilities defined in University policy.

You Might Be The Right Fit If You Are

• Highly organized and detail-oriented: thrive on creating systems and staying on top of details.
• Personable: Proven ability to work in a team environment and build strong relationships at all levels of an organization.
• Adaptable: able to juggle overlapping responsibilities and willing to take on new tasks.
  
  

Duties

Operational Safety & Technical Support

• Assisting with equipment inspections (fridges, freezers, autoclaves, etc.).
• Supporting service units with general tasks (watering plants, organizing supplies).
• Providing cleaning and hazardous waste disposal support.
• Handling non-hazardous waste and assisting with lab cleanups.
  
  

Operational Administrative Support

• Managing emails, calendars, and departmental records.
• Assisting with faculty, staff, and student moves, ensuring spaces are ready.
• Coordinating surplus lab and office equipment disposals.
• Posting notifications, signage, and distributing keys.
• Helping create Standard Operating Procedures (SOPs).
  
  

Minimum Qualifications

• Completion of a high school diploma
• Demonstrated ability to work independently with limited supervision
• Self-directed and highly organized
• Ability to interact with multiple stakeholders and prioritize urgent activities accordingly
• Strong commitment to confidentiality and professionalism
• Strong computer proficiency in software applications like Google Suite, Microsoft Office Suite, and Zoom
  
  

Preferred Qualifications

• Previous experience in an academic environment
• Previous experience in life science or biology laboratory environments
• Workplace Hazardous Material Information System Training (WHMIS)
• Previous experience using the University of Alberta systems like Supplynet
• Familiarity with chemical inventory and hazardous waste management is an asset
  
  

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.

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Note: This opportunity will be available until midnight June 12, 2025, Edmonton, Alberta local time.

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