Operations Administrator

Parrish & Heimbecker, Limited; Saskatchewan; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Health Coverage (Medical

Dental and Vision

RRSP Matching Program

Paid Time Off

Learning and Development Opportunities

Tuition Reimbursement

Employee Assistance Program

Job summary

Parrish & Heimbecker, Limited (P&H) is seeking an Operations Administrator to join the P&H Milling team in Vanscoy, SK. This role provides comprehensive administrative support to the Mill leadership and staff across operations.

You will coordinate onboarding and training, support Health & Safety programs, and help manage safety metrics, PPE inventory, and records. Occasional access to production areas is expected.

Qualifications

• Post-secondary education in Office Administration or related field is required.
• At least 2+ years in administrative or operations support, preferably in food manufacturing.
• Proficient with Microsoft Office and administrative systems.

Responsibilities

• Provide essential administrative support to ensure seamless site operation.
• Coordinate onboarding and employee training schedules.
• Support Health & Safety by assisting with program implementation.
• Organize internal events, engagement activities, and social committees.
• Oversee mail, couriers, office supplies, and access for hires/terminations.
• Contribute to safety metrics tracking and documentation.
• Assist with eCompliance and iLobby platforms and maintain records.

Skills

Organizational skills

Communication

Team collaboration

Education

Post-secondary education in Office Administration or related field

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Operations Administrator (Contract)

Employment Type: Full Time Permanent

Division: P&H Milling

Location: Vanscoy, SK

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.

Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker

The Role

We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations

Day to Day

• Provide essential administrative support to ensure seamless site operation
• Coordinate onboarding and employee training schedules
• Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs
• Organize internal events, engagement activities, and social committee initiatives.
• Oversee mail, couriers, office supplies, and user access for new hires and terminations.
• Contribute to workplace safety by helping implement and track health & safety programs.
• Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
• Track and report key safety and training metrics (KPIs).
• Manage PPE inventory, supplies, and employee records with confidentiality.
• Support cross-functional teams with a wide range of administrative tasks as needed.

What You’ll Bring

• Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field
• 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
• Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program