Operations Administrator

Parrish & Heimbecker, Limited; Halton Hills; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Health coverage (Medical, Dental, Vis）

RRSP matching

Paid time off

Learning & development opportunities

Tuition reimbursement

Employee assistance program

Job summary

Parrish & Heimbecker, Limited is seeking an Operations Administrator (Contract) to provide comprehensive administrative support to the Mill leadership team and staff across operations. The role focuses on coordinating onboarding, training schedules, safety program implementation, and general office operations to ensure efficient site performance.

You will assist with safety tracking, records management, and cross-functional admin tasks.

Qualifications

• Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field.
• 2+ years of experience in administrative or operations support, ideally in a fast-paced production environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
• Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.

Responsibilities

• Provide essential administrative support to ensure seamless site operation.
• Coordinate onboarding and employee training schedules.
• Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs.
• Organize internal events, engagement activities, and social committee initiatives.
• Oversee mail, couriers, office supplies, and user access for new hires and terminations.
• Contribute to workplace safety by helping implement and track health & safety programs.
• Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
• Track and report key safety and training metrics (KPIs).
• Manage PPE inventory, supplies, and employee records with confidentiality.
• Support cross-functional teams with a wide range of administrative tasks as needed.

Skills

Experience in administrative or ops

Education

Post-secondary in Office/Business Administration or Operations Management

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Operations Administrator (Contract)

Employment Type: Full Time Contract (18 Months)

Operations Administrator (Contract)

Employment Type: Full Time Contract (18 Months)

Division: P&H Milling

Location: Acton, ON

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.

Want to know more? Start here: P&H Milling Group | Parrish & Heimbecker

The Role

We are seeking an Operations Administrator to join our P&H Milling team. This role is responsible for delivering comprehensive administrative support to the Mill leadership team and staff in all aspects of our operations

Day to Day

• Provide essential administrative support to ensure seamless site operation
• Coordinate onboarding and employee training schedules
• Support workplace Health & Safety by assisting site leadership with their implementation of Health & Safety Programs
• Organize internal events, engagement activities, and social committee initiatives.
• Oversee mail, couriers, office supplies, and user access for new hires and terminations.
• Contribute to workplace safety by helping implement and track health & safety programs.
• Help administer eCompliance and iLobby platforms, maintaining accurate records and documentation.
• Track and report key safety and training metrics (KPIs).
• Manage PPE inventory, supplies, and employee records with confidentiality.
• Support cross-functional teams with a wide range of administrative tasks as needed.

What You’ll Bring

• Post-secondary education in Office Administration, Business Administration, Operations Management, or a related field
• 2+ years of experience in administrative or operations support, ideally in food manufacturing or a fast-paced production environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable navigating administrative systems and tools.
• Willingness to occasionally enter production areas (Mill/Warehouse) to support operations.

Why Join Us

Benefits

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.