Onsite Property Manager (London)

Larlyn Property Management Ltd.; London; On-site; CAD 55,000 - 75,000; Full time

Job summary

Larlyn Property Management Ltd. is seeking a motivated Onsite Property Manager to oversee the day-to-day operations of diverse properties and support boards and residents. The role is on-site five days a week and collaborates with the Operations and Administration Team.

The successful candidate will manage records, leases, financial data, and service contracts while coordinating maintenance and vendor relationships. Strong communication and organizational skills are essential.

Qualifications

• Minimum 2–3 years of experience in residential, commercial, condominium, or mixed-use property management.
• Experience managing a diverse portfolio of residential and/or commercial properties.
• Proficiency in Yardi property management software is required, including data management, report generation, and financial tracking.
• Strong administrative and organizational skills, with the ability to maintain accurate records, databases, and property information.
• Experience with accounts receivable, rent collections, arrears monitoring, invoice processing, and financial reporting.

Responsibilities

• Oversee the day-to-day operations and administration of assigned residential, commercial, rental pool, or mixed-use properties.
• Build and maintain positive relationships with tenants, owners, clients, and property owners.
• Maintain accurate and up-to-date property records, tenant/owner information, lease agreements, and financial data within the company's property management system.
• Perform administrative functions, including data entry, database management, document preparation, recordkeeping, and report generation.
• Generate, review, and analyze operational, financial, occupancy, and accounts receivable reports to ensure data accuracy and support management decisions.
• Monitor accounts receivable, rent/fee collections, outstanding balances, and arrears, and coordinate necessary follow-ups.
• Coordinate and monitor maintenance, repairs, and capital improvement projects.
• Conduct regular property inspections to ensure cleanliness, safety, and compliance.
• Manage service contracts and relationships with vendors, contractors, and suppliers.
• Review financial reports, process and approve invoices within assigned authority, and assist with financial reconciliations.
• Support leasing activities, tenant retention, occupancy goals, and lease-up operations for new properties.
• Respond to tenant/owner inquiries, concerns, and emergency situations in a timely manner.
• Ensure compliance with applicable legislation, health and safety requirements, and company policies.
• Supervise and coordinate on-site staff, including administrators, maintenance personnel, and contractors.
• Prepare and submit monthly Manager's Reports and other operational and financial reports for ownership, boards, and senior management.

Skills

Tenant relations

Property management

Yardi software

Financial reporting

Data entry

Organizational skills

Communication

Independent worker

Tools

Yardi

MS Office

Excel

Outlook

Job description

Larlyn’s greatest strength has always been its people — it’s what makes usus. Due to continued growth in the London region we are seeking a motivated and driven individual to join our team as a Onsite Property Manager.

The Onsite Property Manager will report on-site, five (5) days per week. The successful candidate will oversee day-to-day operations of the condominium, supporting the Board and residents. The role will work closely with the Operations and Administration Team.

Key Responsibilities

• Oversee the day-to-day operations and administration of assigned residential, commercial, rental pool, or mixed-use properties.
• Build and maintain positive relationships with tenants, owners, clients, and property owners.
• Maintain accurate and up-to-date property records, tenant/owner information, lease agreements, and financial data within the company's property management system.
• Perform administrative functions, including data entry, database management, document preparation, recordkeeping, and report generation.
• Generate, review, and analyze operational, financial, occupancy, and accounts receivable reports to ensure data accuracy and support management decisions.
• Monitor accounts receivable, rent/fee collections, outstanding balances, and arrears, and coordinate necessary follow-ups.
• Coordinate and monitor maintenance, repairs, and capital improvement projects.
• Conduct regular property inspections to ensure cleanliness, safety, and compliance.
• Manage service contracts and relationships with vendors, contractors, and suppliers.
• Review financial reports, process and approve invoices within assigned authority, and assist with financial reconciliations.
• Support leasing activities, tenant retention, occupancy goals, and lease-up operations for new properties.
• Respond to tenant/owner inquiries, concerns, and emergency situations in a timely manner.
• Ensure compliance with applicable legislation, health and safety requirements, and company policies.
• Supervise and coordinate on-site staff, including administrators, maintenance personnel, and contractors.
• Prepare and submit monthly Manager's Reports and other operational and financial reports for ownership, boards, and senior management.

Qualifications & Skills

• Minimum 2–3 years of experience in residential, commercial, condominium, or mixed-use property management.
• Experience managing a diverse portfolio of residential and/or commercial properties.
• Proficiency in Yardi property management software is required, including data management, report generation, and financial tracking.
• Strong administrative and organizational skills, with the ability to maintain accurate records, databases, and property information.
• Experience with accounts receivable, rent collections, arrears monitoring, invoice processing, and financial reporting.
• Ability to generate, review, and interpret operational and financial reports with a high level of accuracy.
• Proficiency in Microsoft Office (Word, Excel, and Outlook), particularly Excel for reporting and data management.
• Strong attention to detail, time management, and ability to manage multiple priorities and deadlines.
• Excellent interpersonal and communication skills, with a genuine interest in working with people.
• Proven ability to work independently while collaborating with other departments and functional teams.
• Strong problem-solving and analytical skills, with the ability to identify issues and take appropriate action.
• A commitment to providing excellent customer service and maintaining positive relationships with tenants, owners, and clients.
• Willingness to learn, adapt, and take on additional responsibilities as needed.

Larlyn Property Management is committed to inclusive, barrier-free hiring practices. Accommodation will be provided upon request throughout the recruitment process.