Onsite HSE Admin & Training Coordinator

EllisDon; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

EllisDon is seeking an HSE Administrator for its Cold Lake, AB site to provide essential administrative support to the HSE team and manage project documentation. You will coordinate training, maintain records, and help ensure COR compliance while supporting onboarding and safety initiatives.

The role emphasizes accuracy, timely reporting, and strong communication in a site-based environment, with opportunities for growth and contributing to a safety-first culture at EllisDon.

Qualifications

• 1–5 years of experience in an administrative or HSE support role (construction or industrial project experience preferred).
• Strong administrative skills with a high level of attention to detail, organization, and time management.
• Experience supporting training coordination and document control processes.
• Familiarity with COR programs and audit processes is an asset.

Responsibilities

• Provide administrative and coordination support to the site HSE team.
• Maintain and organize project-specific HSE documentation, including plans, permits, inspections, audit records, and reports.
• Support the HSE Management System through accurate document control and recordkeeping.
• Assist with COR audit preparation, compliance tracking, and ongoing program maintenance.
• Oversee training data collection and maintenance for new and existing employees, ensuring accuracy, consistency, and timely entry into tracking systems.
• Coordinate, schedule, and track HSE training requirements and maintain up-to-date training matrices.
• Act as the primary point of contact for all HSE training-related inquiries.
• Prepare and provide training status reports and updates to leadership as required.
• Support and assist with new hire onboarding and site orientations, including coordination, documentation, and occasional delivery.
• Compile and report HSE metrics (daily, weekly, and monthly), including incidents, trends, and leading indicators.
• Support incident reporting processes by maintaining documentation and tracking corrective actions.
• Issue and track HSE communications such as safety alerts, bulletins, and notices.
• Provide administrative support to Field HSE Coordinators and Advisors.
• Manage inventory and ordering of HSE supplies and PPE.
• Maintain organized digital and physical filing systems in alignment with company and project standards.

Skills

Administrative support

Document management

Microsoft Office

Communication skills

Time management

Attention to detail

Education

Health and Safety Administration designation (HSA)

Tools

SharePoint

OneDrive

Document management systems

Job description

EllisDon is seeking an HSE Administrator for its Cold Lake, AB site to provide essential administrative support to the HSE team and manage project documentation. You will coordinate training, maintain records, and help ensure COR compliance while supporting onboarding and safety initiatives.

The role emphasizes accuracy, timely reporting, and strong communication in a site-based environment, with opportunities for growth and contributing to a safety-first culture at EllisDon.