Onsite Halifax Office & Facilities Coordinator

Wärtsilä Corporation; Halifax; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Wärtsilä Halifax is seeking an Office Coordinator for a 12-month fixed-term contract to ensure smooth day-to-day operations at our Halifax office. You will support reception, workplace services, facilities, internal communications, and employee engagement while coordinating vendor and site activities.

The ideal candidate is highly organized, service-oriented, proactive and capable of managing multiple priorities in a dynamic environment, with at least two years of related experience and strong

Qualifications

• Two (2) years of experience in office administration, coordination, or related role.
• Experience coordinating meetings, events, or workplace services is an asset.
• Proficiency with Microsoft Office applications and scheduling tools.

Responsibilities

• Serve as primary point of contact for employees, visitors, contractors, and vendors.
• Manage visitor registration, badge issuance, access credentials, and records.
• Support onboarding/offboarding, orientations, site access, and equipment coordination.
• Maintain a clean, safe, and well-organized reception and meeting room areas.
• Coordinate mail, supplies, records management, and document administration.
• Oversee mobile devices, telecommunications, inventory, and vendor coordination.
• Schedule meetings, arrange catering, coordinate events, and provide site support.

Skills

Strong communication skills

Customer service orientation

Organizational skills

Time management

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Wärtsilä Halifax is seeking an Office Coordinator for a 12-month fixed-term contract to ensure smooth day-to-day operations at our Halifax office. You will support reception, workplace services, facilities, internal communications, and employee engagement while coordinating vendor and site activities.

The ideal candidate is highly organized, service-oriented, proactive and capable of managing multiple priorities in a dynamic environment, with at least two years of related experience and strong