Halifax Office & Facilities Coordinator

Wärtsilä; Dartmouth; On-site; CAD 42,000 - 56,000; Full time

Job summary

Wärtsilä in Halifax, Canada, is seeking an Office Coordinator to ensure smooth day-to-day office operations and provide a welcoming, customer-focused experience for employees, visitors, and contractors.

The role coordinates reception, facilities support, internal communications, and employee engagement while supporting country management. It is a 12-month fixed-term, full-time, on-site position at the Halifax office.

Qualifications

• High school diploma or GED.
• Minimum of two (2) years of experience in office administration, office coordination, reception, or related role.
• Experience coordinating vendors, meetings, events, or workplace services is a plus.

Responsibilities

• Serve as the primary point of contact for employees, visitors, contractors, vendors, and guests, delivering professional, welcoming, and customer-focused experience.
• Manage visitor registration, badge issuance, access credentials, security procedures, and logs.
• Support onboarding and offboarding activities in Canada, including orientations and workspace readiness.
• Maintain a safe, professional, and functional workplace by overseeing reception areas, meeting rooms and common spaces.
• Coordinate mail, courier services, office supplies, and records management.
• Administer company mobile devices and telecommunications programs, including inventory and support.
• Coordinate meetings, executive visits, events, and workplace activities (scheduling, rooms, catering, logistics).
• Support employee engagement, wellness and workplace culture initiatives.
• Coordinate internal communications and site-wide announcements to support awareness.
• Coordinate facility maintenance and liaise with vendors and service providers.
• Monitor inspections, preventive maintenance, and safety/compliance activities.
• Maintain safety and compliance documentation and records.
• Provide admin support to local leadership, including reporting and procurement.

Skills

Office administration

Reception

Facilities support

Vendor coordination

Communication

Event coordination

Education

High school diploma

Tools

Microsoft Office

Scheduling tools

Job description

Wärtsilä in Halifax, Canada, is seeking an Office Coordinator to ensure smooth day-to-day office operations and provide a welcoming, customer-focused experience for employees, visitors, and contractors.

The role coordinates reception, facilities support, internal communications, and employee engagement while supporting country management. It is a 12-month fixed-term, full-time, on-site position at the Halifax office.