On-Call Administrative Assistants | Calgary, AB

AISCA; Calgary; On-site; CAD 25,000 - 33,000; Part time

Job summary

Calgary French & International School (CFIS) is seeking On-Call Administrative Assistants to cover absences in the main and secondary offices and provide administrative support. You will greet visitors, direct inquiries, assist with data entry, and support events as needed.

Ideal candidates are fluent in English with strong written communication, professional demeanor, and the ability to work independently.

Qualifications

• Experience as a receptionist and/or administrative assistant.
• Strong written and verbal communication skills; ability to maintain confidentiality.
• Ability to work independently with a professional demeanor.
• First aid certification is an asset.

Responsibilities

• Greet and direct visitors at main and secondary offices and respond to inquiries.
• Answer incoming calls, assist, and redirect as needed; monitor security and issue visitor badges.
• Provide administrative support, including data entry, filing, photocopying, scanning and laminating as required.
• Assist with special projects and events; perform other duties as requested.

Skills

Reception experience

Administrative support

Communication skills

Discretion & confidentiality

Independent work

First aid

French language asset

Tools

Microsoft Office

Google Calendar

Google Sheets

PowerSchool

Job description

ON-CALL ADMINISTRATIVE ASSISTANTS

REPORT TO:Administrative Lead & Events Coordinator

POSITION GROUP: Support Staff

STATUS: Casual, On-Call

Calgary French & International School (CFIS) is a premier independent school serving more than 850 students from Junior Preschool to Grade 12. For over 50 years, CFIS has been a leader in full French immersion education, delivering the Alberta curriculum enriched by the International Baccalaureate Primary Years Programme (PYP), Middle Years Programme (MYP), and Diploma Programme (DP).

Our dedicated faculty, staff, and administration collaborate closely with families to create an extraordinary learning experience where students thrive in innovative and inclusive environments. CFIS educators empower students to embrace challenges, think critically, and act as open-minded, responsible global citizens prepared for an ever-changing world.

Purpose of Position

On-Call Administrative Assistants assist in covering absences of our regular employees in the main and secondary offices and provide administrative support where needed.

The main responsibilities of this position are to greet and direct all visitors of both offices, provide first aid to students for minor injuries, and perform a variety of entry- level administrative tasks.

Successful candidates will interact with a broad range of colleagues, faculty, students, parents, and community members. They must be comfortable interacting with all adults and children at all levels of the organization.

Reception Coverage

• Warmly greet all staff, students, parents, and visitors who come to the main entrance or the secondary reception of CFIS, and professionally, politely and promptly respond to requests and inquiries.
• Answer all incoming calls, assist when possible, and redirect as necessary.
• Maintain security by following procedures, monitoring logbooks and issuing visitor badges.
• Act as designated first contact person for minor first-aid needs.

Clerical Support

• Provide administrative support, including but not limited to data entry and filing.
• Perform occasional photocopying, scanning and laminating.
• Assist with special projects, activities and events as needed.
• Other duties as requested.

Essential Qualifications:

• Fluent in French is an asset.
• Prior experience as a receptionist and/or administrative assistant.
• Highly professional oral and written communication skills.
• Proven ability to demonstrate discretion and maintain confidentiality.
• Ability to work independently and be a self-starter.
• Competent technology skills, including working knowledge of Microsoft Office (Excel, Word and PowerPoint), Google Calendar and Google Sheets is required.
• Prior experience with Powerschool is an asset.
• A valid first aid certificate is an asset.

The successful applicant will need to provide a recent Police Information Check with Vulnerable Sector Screening prior to commencing work.

Personal Qualities and Attributes:

• Warm, enthusiastic, professional and caring personality.
• Customer-service mindset.
• Consistent approach of courtesy and tact to all visitors in the office.
• Strong written communications skills in English.
• Willingness to pitch in and help out.
• Impeccable integrity and the highest levels of ethical practice and professionalism.
• Interpersonal skills that foster collegiality and blend with CFIS’s values; and
  Committed to a culture of continuous improvement.

Compensation

The hourly rate for this position is $20.69 per hour.

Application Process

If this position sounds like the perfect fit for you,

At CFIS we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description.

You may be just the right candidate!

We thank all applicants in advance for their submission.

For any questions regarding this opportunity, please contact: [e-mail]