Offshore Sourcing Specialist

Mind Games USA; Markham; On-site; CAD 54,000 - 66,000; Full time

Benefits offered by this job

Employee discounts on games, toys, and

Casual dress code

Job summary

Mind Games USA is seeking an Offshore Sourcing Specialist for our Markham office to lead supplier sourcing, development, and purchasing with overseas partners, primarily in China. You will source and onboard overseas manufacturers, manage RFQs, sampling, costing, and PO placement, while coordinating with merchandising, quality, and compliance teams to ensure safe, compliant, and on-time deliveries.

This role requires analytical thinking, strong negotiation, and the ability to travel

Qualifications

• Experience sourcing overseas manufacturers for toys and games.
• Proven ability to qualify factories, analyze quotations, negotiate terms and manage production timelines.
• Knowledge of landed costing, ICC terms, freight, duties, and cross-border processes.
• Strong Excel skills for costing models and supplier data analysis.
• Ability to travel internationally and communicate across cultures.

Responsibilities

• Sourcing, evaluating, and onboarding overseas manufacturers and suppliers, with emphasis on China.
• Manage end-to-end offshore sourcing: RFQ, sampling, cost analysis, PO placement, and production follow-up.
• Build relationships with factories, trading companies, agents, labs, freight forwarders, and partners.
• Negotiate costs, tooling, MOQs, payment terms, Incoterms, lead times, and delivery schedules.
• Prepare landed-cost analyses including duties, freight, testing, packaging, and currency effects.
• Coordinate specifications, samples, packaging, labelling, and approvals with internal teams.
• Monitor production schedules and resolve risk factors to meet launch dates.
• Ensure safety, testing, ethical sourcing, and compliance for Canada and the US.
• Partner with logistics to manage bookings, customs, invoicing, and claims.
• Maintain supplier records, quotations, POs, docs, and sourcing calendars in NetSuite.
• Track supplier performance and drive corrective actions as needed.
• Research market trends to identify new sourcing opportunities and reduce risk.

Skills

Sourcing

Negotiation

Costing

Cross-border

Excel

Communication

Education

Bachelor's degree

Tools

NetSuite

Job description

Mind Games is North America's premier destination for board games, puzzles, toys, collectibles, and everything pop culture. With retail locations across Canada and the United States and a growing e-commerce presence. We are passionate about delivering fun, imagination, and innovation to our customers. As we continue to expand, we are seeking a detail-oriented and commercially minded Offshore Sourcing Specialist to join our Markham office and lead supplier sourcing, development, and purchasing activities with overseas partners, primarily in China.

Key Responsibilities

• Source, evaluate, and onboard qualified overseas manufacturers and suppliers for toys, games, collectibles, and specialty merchandise, with a primary focus on China.
• Manage the end-to-end offshore sourcing process, from supplier identification, requests for quotation, sampling, and cost analysis through purchase order placement and production follow-up.
• Build and maintain strong relationships with factories, trading companies, agents, testing laboratories, freight forwarders, and other international partners.
• Negotiate product costs, tooling, minimum order quantities, payment terms, international commercial terms, production lead times, and delivery schedules to achieve margin and inventory objectives.
• Prepare landed-cost analyses that consider product cost, duty, freight, testing, packaging, brokerage, currency, and other import-related expenses
• Coordinate product specifications, samples, packaging, labelling, and approvals with internal merchandising, quality, compliance, and marketing teams
• .Monitor production schedules, conduct regular supplier follow-ups, and resolve quality, capacity, cost, or delivery risks before they affect launch dates or inventory availability.
• Ensure products and suppliers meet applicable safety, testing, ethical sourcing, social compliance, and import requirements for Canada and the United States.
• Partner with logistics providers and internal teams to coordinate bookings, shipping documents, customs clearance, delivery, receiving, invoicing, and claims.\
• Maintain accurate supplier records, quotations, purchase orders, product specifications, compliance documents, and sourcing calendars in NetSuite and related systems.
• Track supplier performance using cost, quality, lead-time, delivery, responsiveness, and compliance metrics, and lead corrective-action follow-up when required.
• Research product, material, manufacturing, and market trends to identify new sourcing opportunities and reduce supply-chain risk.

Qualifications

• 4+ years Experience in retail, consumer products, toys, games, collectibles, or pop culture categories is an asset.
• Demonstrated ability to identify and qualify factories, analyze quotations, negotiate commercial terms, and manage samples and production timelines.
• Working knowledge of landed costing, International commercial terms, international freight, customs documentation, import duties, and cross-border supply-chain processes
• .Familiarity with product testing, quality assurance, supplier audits, ethical sourcing, and consumer-product compliance for Canada and the United States.
• Advanced Microsoft Excel skills and confidence working with costing models, supplier data, and purchasing reports.
• Strong negotiation, supplier relationship management, analytical, organizational, and problem-solving skills, with exceptional attention to detail.
• Clear cross-cultural communication skills and the ability to manage priorities across time zones in a fast-paced environment.
• Mandarin language skills is a strong asset.
• Ability and willingness to travel internationally as business needs require.

Why Join Us?

• Be part of a fun, passionate team.
• Employee discounts on the latest and greatest games, toys, and collectibles.
• Creative and collaborative work environment where your ideas matter.
• Casual dress code

Perks & Benefits

• Salary: $60,000 per year
• Employee discount on games, puzzles, and toys

This is a new position.

Location: Head Office, 380 Bentley St, Unit 1, Markham ON L3R 3L2

Mind Games is an equal opportunity employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all qualified applicants and employees without discrimination based on any characteristic protected under applicable human rights legislation.

Mind Games is committed to providing an inclusive and accessible recruitment process. If you require accommodation at any stage of the recruitment and selection process, please let us know, and we will work with you to meet your needs.