Officer, Finance Expertise Center

VIA Rail Canada; Montreal; On-site; CAD 60,000 - 75,000; Full time

Job summary

VIA Rail Canada is seeking an Agent for a temporary position to manage complex financial requests. The role involves creating purchase orders, supporting internal clients, and implementing process improvements. Candidates should have a college diploma in finance or administration and substantial experience in financial roles, with excellent skills in both French and English.

Qualifications

• Minimum of 5 years experience in administration, finance, or procurement role.
• Proficiency in accounting/procurement operations systems.
• Advanced proficiency required in Microsoft Excel.

Responsibilities

• Manage requests for creation and updating of purchase orders.
• Provide support for Oracle transactions related to financial functions.
• Maintain the master invoice file and prioritize outstanding invoices.

Skills

Diplomatic skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Education

College diploma in administration, finance, or procurement

Tools

Microsoft Office Suite

Oracle

Job description

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Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.

Reporting to the Senior Manager, Expertise Center and Accounts Payable, the Agent handles and resolves complex requests and issues from internal and external clients who need assistance with transactions related to financial functions and processes. They will liaise with the appropriate individuals to obtain the necessary information to resolve issues and issue purchase orders. Additionally, they will identify opportunities for process improvement.

• This is a temporary position - Maternity leave

Responsibilities

• The Agent manages requests for the creation and updating of purchase orders. They create purchase orders over $25,000. They analyze complex requests (requisitions, tenders, contract amendments, etc.) and conduct daily follow-ups to ensure processing in the shortest possible time while maintaining compliance and governance application;
• The Agent will provide support to internal and external clients for Oracle transactions related to administrative functions and "Procure-to-Pay" processes. They support user training and assist users with questions related to receipts, invoice processing, etc. They must be able to identify potential problems and offer solutions;
• The Agent will act as a resource person for members of the finance team. They answer questions, advise colleagues, and collaborate in analyses and the implementation of continuous improvement initiatives;
• They will maintain the master invoice file weekly and prioritize outstanding invoices daily to identify blockages and determine solutions. They will also manage the vehicle fleet, handling requests through the platform, renewing licenses / registrations, and coordinating with appropriate individuals involved in the purchasing and disposal processes for vehicles.

Requirements

• A college diploma in administration, finance, or procurement, with a minimum of 5 years of experience in an administrative, financial, or procurement role;
• Proficiency in systems related to accounting / procurement operations (Procure-to-Pay);
• Strong diplomatic skills with the ability to interact and negotiate effectively;
• Excellent communication skills in both French and English;
• Attention to detail, precision, and rigor;
• Ability to identify problems and demonstrate initiative in developing solutions;
• Strong organizational and planning skills;
• Must be able to handle multiple tasks, problems, or internal client requests promptly;
• Must be able to integrate continuous improvement concepts into daily tasks, in line with departmental requirements and objectives;
• Advanced proficiency in Microsoft Office Suite, particularly Excel;
• Comfortable navigating various systems and capable of guiding and explaining processes to users;
• Oracle knowledge would be an asset.

VIAPROF

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Finance and Sales

Rail Transportation

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