Office Specialist - Yard Operations

Weeks Marine, Inc.; Coteau Road; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Specialist to join their dynamic team. This role involves supporting office operations through administrative tasks such as managing supplies, greeting visitors, and handling communications. The successful candidate will demonstrate strong organizational skills and proficiency in Microsoft Office Suite, ensuring a well-functioning office environment. With a commitment to safety and efficiency, this company offers a comprehensive benefits package and a collaborative work atmosphere. If you're looking to contribute to a supportive team and grow in your administrative career, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Wellness Programs

Life Insurance

Disability Insurance

Retirement Plans with Matching

Generous Paid Time Off

Qualifications

• 1-3 years of administrative experience preferred.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Greet visitors and manage incoming calls professionally.
• Maintain organized workspace and manage office supplies.
• Perform various administrative tasks with flexibility.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Clerical Duties

Education

High School Diploma

Administrative Experience

Job description

Position Overview

As an Office Specialist in our Bourg, LA Yard office, you will support our team with office administration tasks, including maintaining office systems, managing supplies, document organization, clerical duties, and providing support services. Responsibilities also include printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various tasks to ensure smooth yard office operations.

District Overview

Weeks Marine's extensive reach and expertise, along with its diverse equipment fleet, enable it to serve private and government clients with exceptional service, environmental sensitivity, operational efficiency, and a strong safety commitment. Headquartered in Cranford, New Jersey, the company manages regional offices across Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.

Location

This position is based at our Equipment Yard in Bourg, LA.

Responsibilities

• Attend to all incoming and outgoing vendors, clients, and guests professionally and courteously.
• Greet visitors, answer phones, direct calls, and support administrative functions.
• Create and distribute memos and internal communications.
• Maintain a clean and organized workspace.
• Manage inventory for safety, office, and yard supplies.
• Perform various administrative tasks, demonstrating flexibility and adaptability.

Qualifications

• Basic computer skills with proficiency in Microsoft Office Suite.
• 1-3 years of administrative experience; office assistant or warehouse clerical experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Willingness to handle diverse tasks daily.

Other Requirements

• Reliable attendance.
• Productive work ethic and timely meeting of deadlines.
• Effective and professional communication with supervisors and colleagues.
• Ability to work safely, follow instructions, and adhere to policies.
• Availability during normal hours, with overtime and weekend work as needed.
• Ability to work at various locations with varying conditions.

We offer a comprehensive benefits package, including medical, dental, vision, wellness programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer, including disability and protected veteran status.