Office Services Supervisor

IST Management Services; Lively; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a dynamic Office Services Supervisor to join their team. This exciting role involves overseeing legal print, copy, and scanning operations, along with providing front desk reception support. The ideal candidate will thrive in a fast-paced environment, showcasing excellent organizational and communication skills while maintaining a professional demeanor. This company is committed to fostering an inclusive workplace and offers a range of benefits to ensure employee satisfaction and well-being. If you have a passion for leadership in a legal setting, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Paid Time Off

Pet Insurance

Bonus Incentives

Qualifications

• Must have supervisory experience in legal print/copy/scanning.
• Excellent organizational and communication skills are essential.

Responsibilities

• Oversee legal print/copy/scanning and mail operations.
• Provide Front Desk Reception support and hospitality.
• Ensure meeting rooms are prepared and cleaned.

Skills

Detail-oriented

Excellent communication skills

Organizational skills

Professional demeanor

Judgment in emergency situations

Education

High school diploma or GED equivalent

Tools

Microsoft Office

Job description

Overview

We are seeking a dynamic and enthusiastic professional leader with a strong background & experience in a law firm environment to join our IST Management team as an Office Services Supervisor in our downtown Houston, TX office. This role requires flexibility in the work schedule as well as the ability to work overtime as the need arises. The ideal candidate for this exciting role will need to have prior supervisory/leadership experience with a focus on legal print/copy/scanning background including mail operations, receptionist, hospitality, and conference services. IST Management Services is the fastest growing, national management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, Pet Insurance and Bonus Incentives

Hourly Compensation: $22.00 - $24.00 USD per hrly (DOE)

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM (may include working some occasional overtime)

Location: Houston, TX (Downtown area)

Responsibilities

The Office Services Supervisor will be responsible for overseeing and handling the legal print/copy/scanning including the mail operations, receptionist, hospitality, and conference services. Additional responsibilities include:

• Print/Copy/Scanning of legal documents
• Binding and lamination experience
• Conference room setups per scheduled specifications
• Ensure meeting rooms are cleaned and prepped before and after meetings
• Provide Front Desk Reception support including hospitality
• Mail operations support and shipping
• Adhere to all safety and security procedures

Qualifications

The qualifications for the Office Services Supervisor must be detail-oriented with a focus in legal print/copy/scanning including the mail operations, receptionist, hospitality, and conference services. Additional qualifications include:

• High school diploma or GED equivalent
• Professional demeanor - a must
• Demonstrate sound judgment with the ability to think quickly during emergency situations
• Excellent communication skills (both verbal & written)
• Maintain a flexible work schedule to include evenings
• Excellent organizational skills
• Proficient in Microsoft Office applications

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [e-mail].

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.