Office Services & Operations Coordinator

Canaccord Genuity Corp.; Toronto; On-site; CAD 45,000 - 48,000; Full time

Job summary

Canaccord Genuity Corp. is seeking a detail-oriented Office Services Associate to manage mailrooms, reception duties, and general office operations at our Toronto office. The role involves coordinating domestic and international shipments, tracking deliveries, and maintaining accurate records for confidential documents.

You will handle inventory, process invoices via Concur, and support meetings and facilities tasks, ensuring a professional client experience for employees and visitors.

Qualifications

• Experience in a similar role is an asset.
• Strong customer service and communication skills are required.
• Detail oriented, professional, and well-presented in a corporate environment.

Responsibilities

• Coordinate and process all incoming and outgoing mail and courier shipments.
• Serve as the primary contact for courier providers and track deliveries.
• Maintain records of mail, cheques, certificates, and confidential documents.
• Manage office services inventory and place orders as needed.
• Process invoices and expenses through Concur with proper coding and documentation.
• Provide reception coverage and guest/client support as required.
• Assist with meeting room bookings, catering, and space maintenance.
• Liaise with internal teams and vendors for facilities-related requests.
• Support the Office Services team with day-to-day operations and special projects.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Problem solving

Tools

Concur

Job description

Canaccord Genuity Corp. is seeking a detail-oriented Office Services Associate to manage mailrooms, reception duties, and general office operations at our Toronto office. The role involves coordinating domestic and international shipments, tracking deliveries, and maintaining accurate records for confidential documents.

You will handle inventory, process invoices via Concur, and support meetings and facilities tasks, ensuring a professional client experience for employees and visitors.