Office Services Clerk

Doane Grant Thornton LLP; Halifax; On-site; CAD 36,000 - 48,000; Full time

Job summary

Doane Grant Thornton LLP invites applications for an Office Services Clerk in Halifax. This role focuses on day-to-day office maintenance, client centre management, and strong customer service across all levels of the organization.

You will coordinate vendor services, manage supplies, and support the Admin Team and Client Service teams. The position is onsite, five days per week, with emphasis on professional communication and operational efficiency.

Qualifications

• Demonstrated experience in providing excellent customer service.
• Positive attitude and strong communication skills.
• Interpersonal skills with the ability to work with colleagues at all levels.
• Proactive, detail oriented and professional in demeanor.

Responsibilities

• Maintain a safe, clean, and efficient office environment and coordinate maintenance and vendor services.
• Manage office supplies and vendor relationships for the Halifax office and provincial needs.
• Oversee the Client Centre, ensuring meeting rooms and reception areas are organized and ready.
• Coordinate workspace setup, onboarding logistics, and IT requirements for new colleagues.
• Support the Administrative Manager with facilities coordination and office operations.
• Provide administrative support to Admin Team and Client Service teams as needed.
• Act as backup for Reception and Client Services, including catering coordination and document handling.

Skills

Customer service

Communication

Interpersonal skills

Initiative

Willingness to learn

Attention to detail

Professionalism

Organization

Confidential information handling

Independent work

Analytical thinking

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

This role will be responsible for the day-to-day operation of office maintenance and business processes supporting the office manager. This is predominantly a customer service role for which you will need strong communications skills with the ability to deal with people at all levels of the organization.

As an Office Services Clerk, your responsibilities will include:

• Maintain a safe, clean, and efficient office environment, responding to facilities requests and coordinating maintenance and vendor services.
• Manage office supplies and vendor relationships for the Halifax office and support provincial office needs as required.
• Oversee the Client Centre, ensuring meeting rooms, reception, serveries, and common areas remain organized, stocked, and presentation-ready.
• Serve as Halifax's Purple Carpet Champion, coordinating workspace setup, onboarding logistics, welcome items, and IT requirements for new colleagues.
• Support the Administrative Manager with facilities coordination, vendor management, and office operations.
• Provide administrative support to the Admin Team and Client Service teams as needed.
• Act as backup support for Reception and Client Services, including reception coverage, catering coordination, courier/mail management, and document scanning.

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

• Demonstrated experience in providing excellent customer service
• Positive attitude
• Strong communication and interpersonal skills, both written and verbal
• Takes initiative and direction and works well independently
• Willingness to learn new skills
• High desire to assist others
• Keen attention to detail
• High level of professionalism and optimism
• Strong organizational and prioritizing skills
• Management of confidential information in a professional manner
• Ability to work independently and manage workload with limited supervision
• Proactive with an analytical and logical approach

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

This role is required to be onsite, in-office 5 days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.