Office Services Clerk

Doane-Grant-Thornton-LLP; Halifax; Sur place; CAD 38 000 - 46 000; Plein temps

Résumé du poste

Doane Grant Thornton in Halifax, Canada is seeking an Office Services Clerk to handle day-to-day facilities operations and admin tasks. You’ll coordinate maintenance, manage supplies, oversee the Client Centre, and support reception and admin teams across the office.

The role emphasizes exceptional customer service, clear communication, and reliability. Onsite five days a week, you’ll contribute to a professional, welcoming environment and collaborate with the Admin Manager and teams.

Qualifications

• Demonstrated experience in providing excellent customer service
• Positive attitude
• Strong communication and interpersonal skills, both written and verbal
• Takes initiative and direction and works well independently
• Willingness to learn new skills
• High desire to assist others
• Keen attention to detail
• High level of professionalism and optimism
• Strong organizational and prioritizing skills
• Management of confidential information in a professional manner
• Ability to work independently and manage workload with limited supervision
• Proactive with an analytical and logical approach

Responsabilités

• Maintain a safe, clean, and efficient office environment, responding to facilities requests and coordinating maintenance and vendor services.
• Manage office supplies and vendor relationships for the Halifax office and support provincial office needs as required.
• Oversee the Client Centre, ensuring meeting rooms, reception, serveries, and common areas remain organized, stocked, and presentation-ready.
• Serve as Halifax's Purple Carpet Champion, coordinating workspace setup, onboarding logistics, welcome items, and IT requirements for new colleagues.
• Support the Administrative Manager with facilities coordination, vendor management, and office operations.
• Provide administrative support to the Admin Team and Client Service teams as needed.
• Act as backup support for Reception and Client Services, including reception coverage, catering coordination, courier/mail management, and document scanning.

Connaissances

Customer service

Communication

Interpersonal skills

Initiative

Independent work

Willingness to learn

Attention to detail

Professionalism

Organizational skills

Prioritization

Confidentiality

Description du poste

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what's most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

This role will be responsible for the day-to-day operation of office maintenance and business processes supporting the office manager. This is predominantly a customer service role for which you will need strong communications skills with the ability to deal with people at all levels of the organization

As an Office Services Clerk, your responsibilities will include:

• Maintain a safe, clean, and efficient office environment, responding to facilities requests and coordinating maintenance and vendor services.
• Manage office supplies and vendor relationships for the Halifax office and support provincial office needs as required.
• Oversee the Client Centre, ensuring meeting rooms, reception, serveries, and common areas remain organized, stocked, and presentation-ready.
• Serve as Halifax's Purple Carpet Champion, coordinating workspace setup, onboarding logistics, welcome items, and IT requirements for new colleagues.
• Support the Administrative Manager with facilities coordination, vendor management, and office operations.
• Provide administrative support to the Admin Team and Client Service teams as needed.
• Act as backup support for Reception and Client Services, including reception coverage, catering coordination, courier/mail management, and document scanning.

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Office Services Clerk? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Demonstrated experience in providing excellent customer service
• Positive attitude
• Strong communication and interpersonal skills, both written and verbal
• Takes initiative and direction and works well independently
• Willingness to learn new skills
• High desire to assist others
• Keen attention to detail
• High level of professionalism and optimism
• Strong organizational and prioritizing skills
• Management of confidential information in a professional manner
• Ability to work independently and manage workload with limited supervision
• Proactive with an analytical and logical approach

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

This role is required to be onsite, in-office 5 days each week.

Are you ready to Discover Your Purple?