Office Services Clerk

Default Brand; Edmonton; On-site; CAD 48,000 - 59,000; Full time

Benefits offered by this job

Benefits package

Pension plan

Job summary

CPSA in Edmonton is seeking an Office Services Clerk to independently provide clerical support to the Corporate Services department. The role covers processing mail, scanning documents, indexing, and ordering kitchen supplies to ensure smooth office operations.

The successful candidate will also support visitor management, arrange meetings, maintain fixed assets records, and assist with records administration and office maintenance.

Qualifications

• Certificate in administration or equivalent.
• 1 year of related experience.
• Ability to lift up to 20 lbs.

Responsibilities

• Process incoming mail and indexing of documents.
• Scan and index documents and manage records.
• Order and maintain kitchen supplies.
• Organize offices, staff rooms, and meeting spaces.
• Support visitor management system and check-in processes.
• Set up desks for new hires and assist with orientation.
• Coordinate meetings and after-hours requests.
• Provide administrative support for Corporate Services projects.

Skills

Advanced organizational skills

Ability to prioritize

Attention to detail

Education

Certificate in administration or equivalent

Tools

Microsoft Office / Office 365

Job description

The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department for general office and kitchen support. This role is responsible for ensuring the ongoing functionality of the CPSA office, including processing incoming mail, scanning and indexing of documents, ordering kitchen supplies, arranging equipment and office maintenance, and supporting the visitor management system.

KEY RESPONSIBILITIES:

• Order and maintain supplies for the kitchens
• Stock beverages in fridges and coffee stations as required
• Track receipt of goods and code vendor invoices
• Organize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, ice machine, cutlery drawers, and cupboards
• Wipe down tables and counters in kitchen and meeting spaces as required
• Unload and load dishwashers; redistribute dishes across staff rooms and coffee stations
• Pick up, sort and distribute incoming mail
• Organize and act as liaison for office maintenance and repairs
• Monitor and support the visitor management system, including visitor check-in assistance, troubleshooting, process updates and provide assistance as required
• Maintain fixed assets records, order office furniture and equipment, arrange for equipment maintenance, and code office equipment invoices as needed
• Set up new employee desks and host administration orientation for new hires
• Set up and take down for Council meetings and assist with other team meetings as required
• Coordinate requests for after-hours meetings
• Provide support for records administration:
  • Scan and upload documents, perform quality assurance and identify appropriate indexing properties
  • Monitor scanning program for potential batch errors
  • Inventory records as required and maintain off-site storage of files
• Order and maintain supplies throughout the office
• Process outgoing mail and couriers
• Provide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation support
• In support of continuous quality improvement, review and make recommendations for updating processes or procedures within the program
• Other duties as required

QUALIFICATIONS

• Required Minimum Qualifications:
  • Certificate program in administration or equivalent
  • 1 year of related experience
  • Ability to lift up to 20 lbs
• Preferred Qualifications and Experience:
  • Proficiency in Microsoft Office or Microsoft Office 365
  • Advanced organizational and communication skills and ability to prioritize
  • Strong attention to detail

SALARY

The annual salary for this position is $53,816 and includes a comprehensive benefits package and pension plan.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either Canadian Citizenship, permanent resident status, or a valid work permit.

Applications will be accepted until 4:00 p.m. MST on Friday, October 23, or until a suitable candidate is identified.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.