Office & Operations Coordinator

Brandt Group of Companies; Timmins; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Training opportunities

Job summary

Brandt Tractor Ltd in Timmins, ON is seeking an Office Administrator to support day-to-day operations at the branch. You will handle confidential admin tasks, prepare reports, coordinate mail, assist with accounts, and support management on various projects.

The role requires a diploma/certificate in Office Administration and 2+ years' experience, with strong organizational skills, communication, and discretion. Experience with PO processes is an asset.

Qualifications

• Diploma or certificate in Office Administration or related field.
• 2+ years of administrative or office support experience.
• Proficient in Microsoft Office and standard office software.
• Strong organizational, multitasking and problem-solving skills.
• Excellent written and oral communication abilities.
• Ability to handle confidential information with discretion.
• Experience with accounts payable/receivable is a plus.

Responsibilities

• Provide confidential administrative and technical support to the branch.
• Prepare routine correspondence, reports and documentation.
• Screen, process and route incoming mail.
• Attend meetings and record minutes as required.
• Support management with projects and ad-hoc requests.
• Serve as first point of contact for internal/external customers.
• Respond professionally to inquiries and make admin decisions when appropriate.
• Liaise with vendors and service providers.
• Coordinate, order and receive office supplies and goods.
• Oversee maintenance of copiers, printers and related equipment.
• Manage key/alarm code records for staff changes.
• Ensure reception areas are organized and presentable.
• Assist with accounts payable/receivable processing.
• Write purchase orders in multiple systems for hardware/phones.
• Manage cell phone purchases/upgrades for employees.
• Track travel expenses and book travel as needed.
• Contribute to policies and procedures development.
• Identify opportunities for process improvements.
• Arrange meetings in boardrooms or off-site venues.
• Ensure presentation equipment is available.
• Coordinate meeting logistics for events and workshops.
• Performs other duties as assigned.

Skills

Office administration

Organizational skills

Communication skills

Discretion with confidential info

Education

Diploma or certificate in Office Administration

Tools

Microsoft Office Suite

Job description

Brandt Tractor Ltd in Timmins, ON is seeking an Office Administrator to support day-to-day operations at the branch. You will handle confidential admin tasks, prepare reports, coordinate mail, assist with accounts, and support management on various projects.

The role requires a diploma/certificate in Office Administration and 2+ years' experience, with strong organizational skills, communication, and discretion. Experience with PO processes is an asset.