Office Administrator

Brandt Group of Companies; Timmins; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Training opportunities

Job summary

Brandt Tractor Ltd in Timmins, ON is seeking an Office Administrator to support day-to-day operations at the branch. You will handle confidential admin tasks, prepare reports, coordinate mail, assist with accounts, and support management on various projects.

The role requires a diploma/certificate in Office Administration and 2+ years' experience, with strong organizational skills, communication, and discretion. Experience with PO processes is an asset.

Qualifications

• Diploma or certificate in Office Administration or related field.
• 2+ years of administrative or office support experience.
• Proficient in Microsoft Office and standard office software.
• Strong organizational, multitasking and problem-solving skills.
• Excellent written and oral communication abilities.
• Ability to handle confidential information with discretion.
• Experience with accounts payable/receivable is a plus.

Responsibilities

• Provide confidential administrative and technical support to the branch.
• Prepare routine correspondence, reports and documentation.
• Screen, process and route incoming mail.
• Attend meetings and record minutes as required.
• Support management with projects and ad-hoc requests.
• Serve as first point of contact for internal/external customers.
• Respond professionally to inquiries and make admin decisions when appropriate.
• Liaise with vendors and service providers.
• Coordinate, order and receive office supplies and goods.
• Oversee maintenance of copiers, printers and related equipment.
• Manage key/alarm code records for staff changes.
• Ensure reception areas are organized and presentable.
• Assist with accounts payable/receivable processing.
• Write purchase orders in multiple systems for hardware/phones.
• Manage cell phone purchases/upgrades for employees.
• Track travel expenses and book travel as needed.
• Contribute to policies and procedures development.
• Identify opportunities for process improvements.
• Arrange meetings in boardrooms or off-site venues.
• Ensure presentation equipment is available.
• Coordinate meeting logistics for events and workshops.
• Performs other duties as assigned.

Skills

Office administration

Organizational skills

Communication skills

Discretion with confidential info

Education

Diploma or certificate in Office Administration

Tools

Microsoft Office Suite

Job description

Brandt Tractor Ltd is currently seeking a Office Administrator for our Timmins location.

The Office Administrator is responsible for providing administrative and operational support to ensure efficient day-to-day functioning of the branch. This role involves liaising with internal and external stakeholders, managing office logistics, assisting with financial processes, and supporting management with various projects.

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand.

For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best.

Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

• Provide confidential administrative and technical support to the branch.
• Prepare routine correspondence, reports, and documentation.
• Screen and process incoming mail.
• Attend meetings and record minutes as required.
• Support management with various projects and ad-hoc requests.
• Act as the first point of contact for internal and external customers.
• Respond professionally to inquiries or make administrative decisions as appropriate.
• Liaise with vendors and service providers.
• Coordinate, order, and receive office supplies and goods.
• Oversee maintenance of copiers, printers, scanners, and related equipment.
• Manage key and alarm code records for new, departing, and transferring employees.
• Ensure reception and common areas are organized and presentable.
• Assist with processing accounts payable and receivable items.
• Write purchase orders (POs) in multiple business systems for hardware, phones, etc.
• Manage cell phone purchases and upgrades for employees.
• Track and report travel expenses; book travel as needed.
• Contribute to development and maintenance of departmental policies and procedures.
• Identify opportunities for process improvement or standard operating procedures.
• Arrange and book meetings in boardrooms or off-site venues.
• Ensure required presentation equipment is available.
• Coordinate logistics for meetings, seminars, workshops, special projects, and events.
• Other duties as assigned.

What We Look For

• Diploma or certificate in Office Administration, Business Administration, or related field.
• 2+ years’ experience in an administrative or office support role.
• Proficient in Microsoft Office Suite and other standard office software.
• Possess strong organizational, multitasking and problem-solving skills.
• Strong communication skills, both written and oral.
• Ability to handle sensitive and confidential information with discretion.
• Previous experience with financial processes and purchase order considered an asset.

What We Offer

• Competitive compensation: we offer competitive wages that recognize your skills, experience, and contributions.
• Continuous Learning: through on-the-job training and educational opportunities.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental, insurances, and more to support your and your family’s wellbeing.
• Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.