Office Operations & Client Services Coordinator

CBRE HV; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

CBRE is seeking an Administrative Services Coordinator to join our Administrative Services team in Canada. You will help manage daily office operations, coordinate property marketing and listing support, and support meetings and events, delivering exceptional client and visitor experiences in a fast-paced CRE setting.

The role emphasizes organization, accuracy, and strong customer service, with opportunities to grow within the world-leading commercial real estate services firm.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory.
• Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Provide administrative (MLS listings) back-up to Admin Coordinator when required.
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Education

High School Diploma or GED

Job description

CBRE is seeking an Administrative Services Coordinator to join our Administrative Services team in Canada. You will help manage daily office operations, coordinate property marketing and listing support, and support meetings and events, delivering exceptional client and visitor experiences in a fast-paced CRE setting.

The role emphasizes organization, accuracy, and strong customer service, with opportunities to grow within the world-leading commercial real estate services firm.