Office Operations & Admin Specialist

AviSina Properties; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Health and dental benefits

Career growth opportunities

Work-life balance

Job summary

AviSina Properties is seeking an Administrative Assistant to manage day-to-day office operations in Vancouver, ensuring efficient and organized workflows. The role serves as the primary contact for communications and supports the team with accurate filing, reports, and presentations.

The ideal candidate will be highly organized, detail-oriented, and capable of maintaining a professional and responsive office environment.

Qualifications

• Two+ years of office administration and filing experience required.
• Strong English communication, both spoken and written.
• Proficient in MS Office and Outlook.
• Post-secondary education/courses in related fields are assets.

Responsibilities

• Handle incoming calls and emails, directing inquiries to the right team.
• Organize physical and digital filing systems and maintain document management.
• Perform administrative tasks with accuracy (filing, copying, scanning).
• Support general office operations and keep meeting rooms ready and tidy.
• Manage office supplies and equipment, including ordering and upkeep.
• Prepare internal documents, reports, and presentations as needed.
• Own administrative processes to ensure consistency and follow-through.
• Provide additional administrative support as needed.

Skills

English proficiency

Organizational skills

Education

Post-secondary education

Tools

MS Office

Outlook

Job description

AviSina Properties is seeking an Administrative Assistant to manage day-to-day office operations in Vancouver, ensuring efficient and organized workflows. The role serves as the primary contact for communications and supports the team with accurate filing, reports, and presentations.

The ideal candidate will be highly organized, detail-oriented, and capable of maintaining a professional and responsive office environment.