Office Manager / Personal Assistant

Centro Holding; Montreal; Hybrid; CAD 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Paid time off

Hybrid/office-based work environment

Zusammenfassung

Centro Holding is seeking a proactive Personal Assistant to the CEO in Montreal. The role combines business and personal administration with a clear 50/50 split, requiring discretion and ownership of tasks.

You will provide daily executive support, coordinate travel and meetings, manage calendars, and assist with personal errands and local arrangements. This position offers a hybrid work model and the opportunity to work closely with senior leadership.

Qualifikationen

• 1–2+ years in Personal Assistant or similar admin role.
• Excellent organizational and time-management abilities.
• Strong attention to detail and multitasking.
• Ability to work independently and take ownership.
• High discretion and confidentiality.
• Willingness to handle both business and personal tasks.
• Valid driver's license.
• Based in Montreal with knowledge of local resources.
• Proactive, hands-on, and solution-oriented mindset.

Aufgaben

• Provide daily administrative and operational support to the CEO.
• Coordinate travel, meetings, and appointments.
• Assist with personal errands, bookings, and local arrangements.
• Research and arrange local services and deliveries.
• Handle confidential information with discretion.
• Balance business coordination with personal tasks.

Kenntnisse

Organizational skills

Time management

Discretion and confidentiality

Communication

Problem solving

Independent worker

Driver's license

Montreal local knowledge

Jobbeschreibung

We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.

Key responsibilities

Business support

• Provide daily administrative and operational support.
• Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
• Coordinate business travel, reservations, meetings, and appointments.
• Support scheduling and coordination of business-related events and activities.
• Assist with office operations and coordinate external service providers when required.

Personal support

• Provide day-to-day personal administrative support.
• Handle personal errands, bookings, reservations, and local arrangements.
• Coordinate personal appointments and activities.
• Research and arrange local services, purchases, deliveries, and other personal requests.
• Assist with transportation and local tasks when required.
• Handle various ad hoc personal assignments with flexibility and discretion.

Requirements

• 1-2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and take full ownership of assigned tasks.
• High level of discretion and confidentiality.
• Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
• Strong communication and problem-solving skills.
• Valid driver's license.
• Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
• Professional, proactive, hands-on, and solution-oriented mindset.

What we offer

• People-management approach and a supportive working environment.
• Direct collaboration with the CEO and C-level team.
• Hybrid / office-based work environment.
• Paid time off.
• A dynamic role with a high level of trust, autonomy, and responsibility.
• The opportunity to work closely with senior leadership and become a key person the CEO can rely on.

We value independent thinkers who take ownership and are ready to reach new heights.