Office Manager

Thales; Vancouver; Hybrid; CAD 46,000 - 76,000; Full time

Job summary

Thales is seeking a highly organized individual for a Fixed-Term position in Vancouver, overseeing site support and operations. The successful candidate will manage office services, coordinate projects, and engage in event planning while maintaining a positive workplace environment. With responsibilities ranging from operational excellence to stakeholder management, this role offers an opportunity to contribute significantly within a dynamic team setting.

Qualifications

• 3-5 years of professional experience in workplace operations or corporate facilities.
• Self-motivated and adaptable personality.

Responsibilities

• Oversee onsite operations and act as primary contact for employees and vendors.
• Plan and execute office events, ensuring compliance with health and safety regulations.

Skills

Multitasking

Prioritization

Strong oral and written communication

Service-oriented mindset

Education

Bachelor’s Degree or equivalent experience

Job description

Location: Vancouver - Pender St, Canada

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Position Summary

Vancouver, Canada - Hybrid

Fixed-Term Position: 10 Months in duration

This is an onsite role and will be based in Vancouver. This role will support a multitude of functions in our Vancouver office while maintaining a creative, collaborative, and productive environment. This role will be overseeing site support & operations, coordinate projects, plan and execute workplace events, coordinate with external vendors, and support workplace experience initiatives.

Key Areas of Responsibility

Office Services
• Responsible for Vancouver onsite operations, serves as a primary contact for employees and service vendors, implement plans to enhance workplace efficiency, employee experience and operational excellence.
• Oversee the maintenance and upkeep the facility, building maintenance, repairs, and renovations.
• Oversee the delivery of high-quality office services, including reception, mailroom, print center, housekeeping, and pantry services.
• Oversee the management of internal conference room bookings, catering.

• Plans scope and budget for the office, order and
maintain inventory of general office and kitchen supplies
• Assist employees with desk booking software
Event Support
• Participate in Vancouver social committee
• Own the planning and execution of events/offsites/team meetings including scoping, budgeting, scheduling, vendor management, employee communications and execution
EH&S
• Partners with other functional teams on employee health, physical safety and security needs to ensure compliance and
effective execution for emergency preparedness, regulatory compliance.
• Respond to alarms, escorts external vendors, prepares onsite documentation
• Lead joint health & safety committee.
General & Stakeholder Relationship
• Maintain strong partnerships with the site leadership team on all employee and workplace initiatives to foster a positive working relationship.
• Liaise with Site leadership, IT, HR; operate as liaison for all Workplace objectives & commitments locally
• Maintains a positive working relationship with

Minimum Qualifications

• Bachelor’s Degree or equivalent experience in workplace operations, corporate real estate, or facilities management.
• 3-5 years of professional experience in workplace operations or corporate facilities.
• Proven ability to multitask and prioritize in a fast-paced environment.
• Strong oral and written communication skills, with a warm, professional demeanor.
• Service-oriented mindset, with the ability to proactively address workplace challenges.
• Self-motivated, confident, and adaptable personality that thrives in a dynamic environment.

The anticipated TTC range for this position is46,903.85 - 75,521.65 CAD Annual. The salary offered will be determined based on the candidate’s experience, knowledge, skills, other qualifications, and location.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.