Office Manager

TalentMinded Inc.; New Westminster; On-site; CAD 75,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

TalentMinded Inc. is seeking an experienced Office Manager to oversee the day-to-day operations of a scaling PE-backed organization in British Columbia.

You will be the on-site leader responsible for creating a welcoming, well-run environment where employees, visitors, and partners can thrive. You will unify office operations, facilities coordination, events, and community engagement under one cohesive function, ensuring the site runs smoothly while fostering collaboration across the

Qualifications

• Experience leading and developing administrative or operational teams.
• Proven track record in operating busy offices.
• Strong problem-solving and decision-making skills.
• Excellent relationship-building and communication.
• Able to shift between strategic and hands-on work.

Responsibilities

• Lead office operations, ensuring welcoming, organized, and efficient site.
• Solve facilities and operational challenges by coordinating with vendors and repairs.
• Lead and develop a small front desk and admin team with coaching and direction.
• Coordinate meetings, events, and workplace experiences with internal and external stakeholders.
• Build relationships across the organization and with local community partners to foster collaboration.

Skills

Leadership

Operational ex.

Problem-solving

Relationship-building

Adaptability

Job description

We are hiring an Office Manager to oversee the day-to-day operations of our client, a scaling PE backed organization in British Columbia. As the new Office Manager, you will be the visible, on-site leader responsible for creating a welcoming, well-run environment where employees, visitors, and partners can thrive. You will bring together office operations, facilities coordination, events, and community engagement under one cohesive function, ensuring the site runs smoothly while fostering collaboration across the organization.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to step into a highly visible role where your work will shape the day-to-day experience of a growing organization. As the Office Manager, you will have the autonomy to improve processes, introduce new ideas, and create a workplace where employees, visitors, and partners feel welcomed, supported, and set up for success. Working across teams and building relationships throughout the organization, you will have broad exposure and the chance to influence how the workplace operates while partnering closely with leaders on initiatives that strengthen collaboration and the employee experience. If you enjoy variety, take pride in solving problems, and want a role where you can balance strategic thinking with hands-on execution, you will find meaningful opportunities to make an immediate impact while continuing to grow your leadership and operational expertise alongside a scaling organization.

As their new Office Manager, you will:

• Lead office operations. You will oversee the day-to-day operations of a busy site, ensuring the workplace is welcoming, organized, and running efficiently. Acting as the central point of coordination, you will bring together office operations, facilities, events, and administrative support, creating consistency across functions and ensuring issues are addressed proactively.
• Solve operational challenges. You will take ownership of facilities coordination by responding quickly to building issues, working with vendors, and managing repairs and maintenance activities. Whether coordinating external service providers or resolving minor issues yourself, you will focus on finding practical solutions that minimize disruption and keep operations moving.
• Lead and support your team. You will manage and develop a small front desk and administrative team, providing coaching, guidance, and clear direction while fostering a collaborative, service-focused culture. You will ensure the team is equipped to deliver an exceptional experience for employees, visitors, and partners every day.
• Coordinate events and workplace experiences. You will oversee the logistics for meetings, special events, and larger organizational initiatives, working with internal stakeholders and external partners to ensure every detail is thoughtfully planned and executed. Your work will help create engaging experiences that strengthen connection and contribute to a positive workplace culture.
• Build relationships and drive collaboration. You will work closely with leaders and teams across the organization while also maintaining relationships with local organizations and community partners. Through your approachable, solutions-oriented style, you will strengthen communication, encourage collaboration, and help create an environment where people feel supported and connected.

You bring:

• The leadership. You have experience leading and developing administrative or operational teams, creating an environment where people feel supported, accountable, and empowered to do their best work. You lead by example, communicate openly, and foster collaboration across teams.
• The operational expertise. You have successfully managed the day-to-day operations of a busy office or workplace, balancing competing priorities while ensuring people, processes, and resources come together seamlessly. You are highly organized, detail-oriented, and comfortable coordinating multiple responsibilities at once.
• The problem-solving mindset. You approach challenges with curiosity, resourcefulness, and a solutions-first attitude. Whether coordinating vendors, resolving facilities issues, or improving operational processes, you are comfortable taking ownership, making informed decisions, and following through to resolution.
• The relationship-building skills. You build trust quickly and communicate effectively with people at all levels of an organization and with external partners. You are approachable, collaborative, and enjoy creating positive experiences through thoughtful service and proactive communication.
• The adaptability. You enjoy variety and are comfortable shifting between strategic planning and hands-on execution. You are equally confident leading a team, organizing an event, coordinating operational priorities, or stepping in to help wherever needed to keep things running smoothly.

Compensation:

The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

What you can expect from the interview process:

• A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
• A virtual interview with HR and a member of the senior leadership team focused on your leadership experience, operational approach, and problem-solving style.
• A final interview with a business leader to explore your collaborative approach, people leadership experience, and ability to create a positive and well-run workplace.

Should you require accommodation in any aspect of the selection process, please contact us at [e-mail], and we will be happy to help.