Office Manager

Sienna Senior Living; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Sienna Senior Living is seeking an Office Manager to oversee day-to-day administrative functions at their Long Term Community or Retirement Residence in Toronto. The role involves managing financial processes, fostering a caring environment for residents, and ensuring compliance with documentation. Candidates should have a diploma in Business Administration or Accounting and proficiency in MS Office, with strong organizational and problem-solving skills.

Benefits

Competitive salary and vacation package

Health & Dental benefits program

RRSP with employer match

Continuous learning and growth opportunities

Employee Share Purchase Plan with company match

Welcoming culture that values diversity

Qualifications

• Diploma in Business Administration, Accounting, or related field required.
• Proficient in MS Office; familiar with HRIS, Yardi, PCC systems.
• Healthcare experience is a plus.

Responsibilities

• Overseeing Resident Accounts and accounting procedures.
• Preparing bi-weekly payroll reports for timely processing.
• Addressing financial inquiries from residents and families.

Skills

Organizational skills

Problem-solving abilities

Attention to detail

Education

Diploma in Business Administration

Diploma in Accounting

Tools

MS Office

HRIS

Yardi

PCC systems

Job description

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At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance, and administrative functions. These roles are not just jobs; they embody the heart and soul of our purpose-driven culture, centered on cultivating happiness in daily life!

We are currently seeking exceptional individuals to fill a key management position, a role pivotal in bringing our core values of positivity, accountability, community, and caring to life. The Office Manager plays a crucial role in managing day-to-day administrative functions at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for. Responsibilities include overseeing Resident Accounts, accounting procedures, bi-weekly payroll submissions, and other administrative functions.

What We Offer

We aspire to cultivate an environment and culture where team members feel valued, heard, and empowered to do meaningful work. We offer various programs and benefits to support your financial, personal, and professional needs:

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth opportunities
• A welcoming culture that values diversity and differing perspectives

What You Will Be Doing

• Facilitating move-in and discharge processes, ensuring documentation compliance
• Processing annual rent and charges, generating billing, and managing invoice reconciliation
• Assisting residents with financial assistance options and updating legal documents
• Addressing financial inquiries from residents, families, and vendors, escalating when necessary
• Maintaining accurate records, providing monthly reports, and explaining discrepancies
• Managing petty cash and trust funds
• Creating purchase orders and maintaining purchase journals
• Preparing bi-weekly payroll reports for timely processing

Who You Are

• Diploma in Business Administration, Accounting, or related field
• Proficient in MS Office; familiar with HRIS, Yardi, PCC systems
• Exceptional organizational skills and attention to detail
• Strong problem-solving abilities
• Knowledge of payroll processes and employment legislation
• Healthcare experience is a plus

What You Need To Know

• Sienna Senior Living values diversity and inclusivity; accessible candidate experience
• Successful completion of a Vulnerable Sector Check or Criminal Record Check is required

Apply now to learn more!