Office Manager

Core Insight Chiropractic; San Juan de Terranova; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to be the organizational heartbeat of their clinic. This role is pivotal in ensuring smooth operations, enhancing patient experiences, and providing unwavering support to the team. The ideal candidate will thrive in a fast-paced, people-centered environment, bringing order to chaos and implementing effective systems. With opportunities for professional development and a collaborative atmosphere, this position offers a chance to make a real impact in the healthcare field. If you are passionate about fostering a supportive environment and enjoy tackling challenges, this role is perfect for you.

Benefits

Complimentary Chiropractic Care

Professional Development Opportunities

Performance-Based Bonuses

Collaborative Work Environment

Qualifications

• Minimum 2 years of experience in administrative or healthcare coordination.
• Familiarity with EHR/EMR systems and basic bookkeeping.

Responsibilities

• Design processes to support patients and team members efficiently.
• Supervise front desk staff and respond to patient inquiries.
• Manage clinic inventory and optimize space.

Skills

Administrative Management

Communication Skills

Time Management

Problem Solving

Education

Experience in Office Management

Familiarity with EHR/EMR Systems

Tools

Jane App

Job description

Office Manager – Core Insight Chiropractic

Overview

Looking for a full-time Office Manager whose natural strengths align with our high-performing, organized, and people-centered environment. You would be the organizational heartbeat of the clinic—ensuring that systems run smoothly, patients receive outstanding service, and the team is supported with structure and clarity. Reporting to the four owners, you should instinctively simplify, systematize, and adjust with confidence, even in evolving situations.

Key Responsibilities

Organizational Systems & Process Management

·Bring order to chaos—designing processes that support both patients and team members

·Systematize clinic workflows to create high efficiency

·Organize scheduling systems, patient flow, billing, and records management

·Create and maintain SOPs (standard operating procedures) to reduce inconsistency

Team & Patient Support

·Supervise front desk and admin staff, delegate effectively, and promote accountability

·Respond to patient inquiries and ensure all communications are handled with care

·Lead patient intake, insurance coordination, and ensure accurate payment processing

Strategic Thinking & Adaptability

·Steady the team during periods of change or uncertainty

·Scout out innovations and adapt processes where needed to keep efficient structure

·Navigate evolving technology, tools, and scheduling platforms (e.g., Jane App)

Tangible Resource Management

·Manage clinic inventory, equipment, and space optimization

·Coordinate physical materials (supplies, signage, promotional items, etc.)

·Bridge the gap between the physical and digital patient experience

You’re a Great Fit If You Naturally…

·Clarify, simplify, and highlight what’s essential

·Maintain order and structure, even in fast-moving environments

·Adjust to change while still delivering consistent outcomes

·Visualize solutions and systems before implementing

·Balance attention to detail with seeing the big picture

Required Qualifications

·Minimum 2 years of experience in administrative, office management, or healthcare coordination

·Familiarity with EHR/EMR systems (e.g., Jane App) and basic bookkeeping

·Excellent written and verbal communication

·Strong time-management and problem-solving abilities

What We Offer

·A collaborative and values-driven work environment

·Opportunities for professional development

·Competitive salary and performance-based bonuses

·Complimentary chiropractic care for you

·A workplace that values your instincts—not just your resume

How to Apply

Submit your resume and a short cover letter outlining your experience and why this role is a good fit for you.

About the Clinic

At Core Insight Chiropractic, we are passionate about helping patients live healthier, pain-free lives through personalized chiropractic care. Our clinic blends expert care with a focus on patient experience, empowering people to take charge of their health.

Learn more about us at www.coreinsight.ca.