Office Manager

111013 ParaMed Inc.; Ottawa; On-site; CAD 48,000 - 62,000; Full time

Job summary

ParaMed Inc. in Ottawa is seeking an Office Administrator to oversee daily office operations, supervise administrative staff, and coordinate between departments. You will manage budgets, schedules, and correspondence, while upholding office policies.

Join a Canadian leader in home health care; the role supports recruitment, onboarding, and facilities coordination across branches, with opportunities to engage in equipment and vendor coordination.

Qualifications

• Experience supporting office operations in a professional setting.
• Strong organisational and communication skills.
• Ability to supervise administrative staff and coordinate with multiple departments.
• Proficient in scheduling, correspondence, and budget tracking.

Responsibilities

• Oversee daily office operations and ensure smooth functioning.
• Supervise and support administrative staff.
• Liaise between departments and upper management.
• Manage office budgets and track expenses.
• Coordinate with maintenance services.
• Handle scheduling meetings and managing correspondence.
• Implement and enforce office policies and procedures.
• Monitor WorkDay activities and assist front line staff.
• Support orientation sessions and materials preparation.
• Maintain relationships with landlords and vendors.
• Assist recruitment for in-person interviews.
• Post memos/newsletters/union updates on boards.

Skills

Office administration

Staff supervision

Budget tracking

Scheduling

Job description

Primary Duties and Responsibilities

Oversee daily office operations and ensure smooth functioning Supervise and support administrative staff Act as a liaison between departments and upper management Manage office budgets and track expenses Coordinates with maintenance services Handle administrative tasks such as scheduling meetings and managing correspondence Implement and enforce office policies and procedures Communicating with department heads Run reports or keep track of operational metrics as required Support the Joint Health and Safety Committee and activities at the branch as assigned Monitor/Support WorkDay activities as assigned; assist front line staff with navigation of WorkDay and submitting expenses Work with OEP/Educator to prepare for any orientations/education sessions (make up binders, set up boardroom) Make up Nursing bags and order supplies for skills labs and other clinical requirements as needed Maintain relationships with landlords at all branches and maintenance crews to ensure building needs are addressed and report to leadership any concerns Greet all staff/new recruits as they come in and support them as needed Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler) Maintain daily cleanliness of the branch by emptying garbage, vacuuming, dusting, etc. as needed in between cleaning crews Assist recruitment in welcoming/setting up for in person interviews and support any in office recruiting events (ex: picking up food/refreshments, setting up tables) Post any memo’s/newsletters/union updates on the appropriate boards Liaison with coordination and leadership on any concerns/issues brought to your attention and support coordination with any tasks/reports that are site specific Assist with engagement and retention activities Complete mask fit test as needed Assist with DNA Collection Samples and monitor private inbox Maintain seniority lists Data collection and entry as required Support satellite branches with all of the above and travel as required

Time Type Full Time

Full time

Compensation Details

Compensation will be discussed during the recruiting process.

ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration.

ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices.

We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process.

We will gladly accommodate the needs of applicants throughout all stages of the hiring process upon request and in accordance with applicable legislation.

ParaMed acknowledges that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

Our Mission To provide people with the care they need, wherever they call home.

Our Vision Everyone in Canada has access to the care and support they need to live their best lives.

Our Values We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.