Office Manager

ParaMed Home Health Care; Northwestern Ontario; On-site; CAD 45,000 - 65,000; Full time

Job summary

ParaMed Home Health Care is seeking an experienced Office Administrator to oversee daily office operations, supervise administrative staff, and act as a key liaison between departments and upper management. The role includes budgeting, coordinating maintenance, scheduling, and enforcing policies.

The successful candidate will support WorkDay navigation, assist with education sessions, and contribute to recruitment and onboarding efforts while maintaining branch facilities and supplier

Qualifications

• Oversee daily office operations and ensure smooth functioning.
• Supervise and support administrative staff.
• Act as a liaison between departments and upper management.
• Manage office budgets and track expenses.
• Coordinate with maintenance services.
• Schedule meetings and manage correspondence.
• Implement and enforce office policies and procedures.
• Communicate with department heads.
• Run reports and monitor operational metrics.
• Support Joint Health and Safety Committee and activities at the branch.
• Assist WorkDay activities and expenses navigation for staff.
• Prepare for orientations/education sessions with OEP/Educator.

Responsibilities

• Oversee daily office operations and ensure smooth functioning.
• Supervise and support administrative staff.
• Act as a liaison between departments and upper management.
• Manage office budgets and track expenses.
• Coordinate with maintenance services.
• Schedule meetings and manage correspondence.
• Implement and enforce office policies and procedures.
• Communicate with department heads.
• Run reports and monitor operational metrics.
• Support Joint Health and Safety Committee activities at the branch.
• Monitor WorkDay activities and assist staff with expenses.
• Prepare for orientations/education sessions with OEP/Educator.
• Make up nursing bags and supply orders for labs and clinical needs.

Skills

Office management

Staff supervision

Budget tracking

Interdepartmental liaison

Scheduling

Communication

Reporting

Recruitment support

Facilities coordination

Travel as required

Tools

WorkDay

Job description

Job Description

• Oversee daily office operations and ensure smooth functioning
• Supervise and support administrative staff
• Act as a liaison between departments and upper management
• Manage office budgets and track expenses
• Coordinates with maintenance services
• Handle administrative tasks such as scheduling meetings and managing correspondence
• Implement and enforce office policies and procedures
• Communicating with department heads
• Run reports or keep track of operational metrics as required
• Support the Joint Health and Safety Committee and activities at the branch as assigned
• Monitor/Support WorkDay activities as assigned; assist front line staff with navigation of WorkDay and submitting expenses
• Work with OEP/Educator to prepare for any orientations/education sessions (make up binders, set up boardroom)
• Make up Nursing bags and order supplies for skills labs and other clinical requirements as needed
• Maintain relationships with landlords at all branches and maintenance crews to ensure building needs are addressed and report to leadership any concerns
• Greet all staff/new recruits as they come in and support them as needed
• Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler)
• Maintain daily cleanliness of the branch by emptying garbage, vacuuming, dusting, etc. as needed in between cleaning crews
• Assist recruitment in welcoming/setting up for in person interviews and support any in office recruiting events (ex: picking up food/refreshments, setting up tables)
• Post any memo's/newsletters/union updates on the appropriate boards
• Liaison with coordination and leadership on any concerns/issues brought to your attention and support coordination with any tasks/reports that are site specific
• Assist with engagement and retention activities
• Complete mask fit test as needed
• Assist with DNA Collection Samples and monitor private inbox
• Maintain seniority lists
• Data collection and entry as required
• Support satellite branches with all of the above and travel as required
  

PRIMARY DUTIES AND RESPONSIBILITIES

• Oversee daily office operations and ensure smooth functioning
• Supervise and support administrative staff
• Act as a liaison between departments and upper management
• Manage office budgets and track expenses
• Coordinates with maintenance services
• Handle administrative tasks such as scheduling meetings and managing correspondence
• Implement and enforce office policies and procedures
• Communicating with department heads
• Run reports or keep track of operational metrics as required
• Support the Joint Health and Safety Committee and activities at the branch as assigned
• Monitor/Support WorkDay activities as assigned; assist front line staff with navigation of WorkDay and submitting expenses
• Work with OEP/Educator to prepare for any orientations/education sessions (make up binders, set up boardroom)
• Make up Nursing bags and order supplies for skills labs and other clinical requirements as neededMaintain relationships with landlords at all branches and maintenance crews to ensure building needs are addressed and report to leadership any concerns
• Greet all staff/new recruits as they come in and support them as needed
• Manage any contracts with the support of leadership for equipment at the branches and update accounting with any payment changes/issues (ex: water cooler)
• Maintain daily cleanliness of the branch by emptying garbage, vacuuming, dusting, etc. as needed in between cleaning crews
• Assist recruitment in welcoming/setting up for in person interviews and support any in office recruiting events (ex: picking up food/refreshments, setting up tables)
• Post any memo's/newsletters/union updates on the appropriate boards
• Liaison with coordination and leadership on any concerns/issues brought to your attention and support coordination with any tasks/reports that are site specific
• Assist with engagement and retention activities
• Complete mask fit test as needed
• Assist with DNA Collection Samples and monitor private inbox
• Maintain seniority lists
• Data collection and entry as required
• Support satellite branches with all of the above and travel as required
  

Time Type

Full time

Compensation Details

Compensation will be discussed during the recruiting process.

ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needs including high-quality nursing, therapeutic, personal support and home support. We work hand-in-hand with health system partners to deliver personalized and coordinated care, support independent living and relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.