Office Manager

KIT Recruitment; Mississauga; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Employee assistance program

Paid time off

Casual dress and company events

Job summary

The role involves coordinating IT and facilities, planning events, managing budgets, and maintaining office policies. A minimum of three years in office management and a Bachelor’s degree preferred are desired.

Qualifications

• Minimum of three years in office management, administration, or related role.
• Strong organizational skills with ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Experience supporting executives, employees, vendors, and external service providers.
• Comfortable coordinating basic IT and technology needs.
• Proficiency with Microsoft Office or Google Workspace.
• Familiarity with HRIS or ticketing systems a plus.
• Strong judgment and discretion when handling confidential information.
• Proactive, dependable, resourceful, and service-oriented.
• Bachelor’s degree preferred, or equivalent professional experience.

Responsibilities

• Oversee daily office operations such as supplies, equipment, mail, couriers, facilities, vendors, budgets, and safety.
• Act as main contact for building management, landlords, contractors, and external service providers.
• Maintain policies, inventories, and an organized workplace.
• Coordinate with outsourced IT providers for hardware, software, network issues, repairs, and replacements.
• Set up and decommission employee workstations, equipment, accounts, and credentials.
• Troubleshoot basic technology issues and escalate to IT support.
• Support HR with onboarding, orientations, and employee records.
• Plan company events, offsite meetings, celebrations, and catering budgets.
• Coordinate domestic and international travel, with budgets and policy compliance.
• Draft and distribute internal announcements, memos, newsletters, and presentations.

Skills

Organizational skills

Communication

Multitasking

Professional written/verbal

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

A global organization in Mississauga is seeking a polished and proactive Office Manager to take ownership of daily office operations and help keep the business running smoothly.

This opportunity is ideal for someone who enjoys being the central point of contact within an office and takes pride in creating an organized, efficient, and welcoming workplace. The Office Manager will oversee daily office operations while supporting employees, executives, vendors, onboarding, travel, company events, and internal communications.

• Salary of $55,000-$65,000 per year
• Employee assistance program
• Paid time off
• Casual dress and company events
• Oversee daily office operations, including supplies, equipment, mail, couriers, facilities, vendors, budgets, and workplace health and safety.
• Act as the main contact for building management, landlords, contractors, and external service providers.
• Maintain office policies, procedures, inventories, and an organized, fully functioning workplace.
• Coordinate with outsourced IT providers regarding hardware, software, network issues, repairs, and replacements.
• Set up and decommission employee workstations, equipment, accounts, software access, and credentials.
• Troubleshoot basic technology issues and elevate to IT support.
• Support HR with onboarding, orientation, welcome materials, employee records, directories, organizational charts, and interview logistics.
• Plan company events, offsite meetings, celebrations, recognition programs, catering, contracts, budgets, and onsite logistics.
• Coordinate domestic and international travel, including flights, accommodations, transportation, budgets, policy compliance, and last-minute changes.
• Draft and distribute announcements, office updates, memos, newsletters, presentations, and other internal communications.
• Maintain internal communication channels, including the company intranet and office bulletin boards.
• Support executives and department leaders with calendars, meetings, agendas, minutes, action-item follow-up, expenses, and office budget tracking.

Office Manager Qualifications

• Minimum of three years of experience in office management, administration, executive support, or a related role.
• Strong organizational skills with the ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Experience supporting executives, employees, vendors, and external service providers.
• Comfortable coordinating basic IT and technology needs.
• Proficiency with Microsoft Office or Google Workspace.
• Familiarity with HRIS or ticketing systems a plus.
• Strong judgment and discretion when handling confidential information.
• Proactive, dependable, resourceful, and service-oriented.
• Bachelor’s degree preferred, or equivalent professional experience.