Office Administrator/HR Manager

JUST HR; Richmond; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Extended health benefits

RRSP matching program

Discretionary annual bonus

Job summary

JUST HR is recruiting for an Office Administrator / HR Manager to join a well-established, privately held organization with a strong people-first culture in Richmond, BC. The role balances office administration with hands-on HR responsibilities reporting to the President.

You will onboard new employees, coordinate HR processes, maintain records, and support leadership with employee experience and events. This full-time, on-site position offers a competitive base salary and benefits.

Qualifications

• Experience in office and HR administration supporting HR processes.
• Experience coordinating onboarding and recruitment tasks.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Ability to handle confidential information with discretion.
• CPHR designation is an asset but not required.

Responsibilities

• Support onboarding of new employees including orientation, paperwork, and training schedules.
• Coordinate recruitment activities: postings, interviews, offers, onboarding.
• Maintain employee files and confidential HR records.
• Respond to inquiries about policies, benefits, vacation, and HR procedures.
• Assist with HR policy maintenance and compliance with laws.
• Track training, certifications, and performance review schedules.
• Oversee day-to-day office operations to maintain a professional environment.
• Order supplies, equipment, and manage kitchen inventory.
• Coordinate vendors, building maintenance, and couriers.
• Plan meetings, staff lunches, celebrations, and recognition programs.
• Arrange travel and provide admin support to leadership.
• Prepare correspondence, reports, and presentations.
• Support special projects and process improvements.
• Foster a positive, welcoming office culture for employees and visitors.

Skills

Office administration

HR administration

Onboarding coordination

Recruitment administration

Communication

Organization & time management

Discretion with confidential info

Education

CPHR designation (asset)

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

JUST HR is recruiting for an Office Administrator / HR Manager to join a well-established, privately held organization with a strong people-first culture and long-term employee base. This role is ideal for someone who enjoys balancing office administration with human resources in a hands-on environment. Reporting directly to the President, the Office Administrator / HR Manager will be responsible for ensuring the office runs efficiently while supporting the company's day-to-day HR administration and employee experience.

Responsibilities

• Support the onboarding of new employees by coordinating orientation, paperwork, and training schedules. Coordinate recruitment activities, including posting job advertisements, scheduling interviews, preparing offer letters, and assisting with onboarding.
• Maintain employee files, HR records, and confidential personnel documentation
• Respond to employee inquiries regarding company policies, benefits, vacation, and general HR procedures
• Assist with maintaining HR policies and ensuring compliance with company procedures and applicable employment legislation
• Track employee training, certifications, and performance review schedules
• Oversee the day-to-day operations of the office to ensure a professional, organized, and welcoming environment
• Order and maintain office supplies, equipment, and kitchen inventory
• Coordinate office vendors, building maintenance, couriers, and service providers
• Plan and coordinate company meetings, staff lunches, holiday celebrations, employee recognition programs, and other company events
• Arrange travel, meeting logistics, and provide administrative support to the President and leadership team
• Prepare correspondence, reports, presentations, and other administrative documents
• Support special projects and process improvements
• Foster a positive and collaborative office culture while serving as a welcoming point of contact for employees and visitors

Requirements

• 3 to 5+ years of experience in office administration, HR administration, executive support, or a combination of these areas
• Previous experience coordinating HR processes such as onboarding, employee records, or recruitment administration is preferred
• Strong organizational and time management skills with the ability to juggle multiple priorities
• Excellent interpersonal and communication skills with a customer service mindset
• High level of professionalism and discretion when handling confidential information
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams
• Experience coordinating meetings, events, vendors, and office operations
• Experience working in a small or mid-sized business is an asset
• CPHR designation is an asset but is not required

Remuneration

• Base salary: $75,000 - $85,000 depending on experience
• Discretionary annual bonus based on company and individual performance
• Extended health benefits
• RRSP matching program
• Full-time, Monday to Friday on-site schedule in Richmond, BC

Only candidates eligible to work in Canada will be considered

Just HR is a specialized Human Resources recruitment and search firm with seven practice areas: General HR, Compensation & Benefits, Talent Acquisition, Learning & Organizational Development, Labour & Employee Relations, HRIS, Health & Safety.