Office Manager

Primacorp Ventures Inc; Eastern Ontario; On-site; CAD 50,000 - 52,000; Full time

Job summary

Prima Living, a proud member of the Primacorp group, is expanding senior living communities across Canada. This on-site role reports to the Executive Director / General Manager and supports daily office operations, resident records, and staff oversight at the Renfrew location.

The position requires strong organizational and leadership abilities, proficiency with Microsoft Office, and a focus on privacy, health, and safety compliance within a resident-focused environment.

Qualifications

• Experience in office management or administration.
• Strong organizational, communication, and leadership skills.
• Experience supervising and coordinating staff.
• Proficiency with Microsoft Office.
• Strong attention to detail and ability to manage multiple priorities.
• Retirement living, healthcare, or hospitality experience is an asset.
• Successful completion of a Vulnerable Sector Screening.

Responsibilities

• Oversee daily office, reception, and administrative operations.
• Supervise and schedule front desk and housekeeping support staff.
• Maintain accurate resident records, schedules, and documentation.
• Manage correspondence, calls, emails, filing, and reporting.
• Monitor timesheets, attendance, training, and staff performance.
• Support compliance with company policies, privacy, health, and safety requirements.
• Serve as a key contact for residents, families, and visitors.
• Support emergency preparedness and smooth day-to-day community operations.

Skills

Office management

Organizational skills

Leadership

Staff supervision

Microsoft Office

Attention to detail

Policy compliance

Tools

Microsoft Office

Job description

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Reports To: Executive Director / General Manager

Job Status: Full-Time

Pay: 50,000 to 52,000 annually

Location: 450 Albert Street, Renfrew, ON K7V 4K4

Your Day-to-Day

• Oversee daily office, reception, and administrative operations
• Supervise and schedule front desk and housekeeping support staff
• Maintain accurate resident records, schedules, and documentation
• Manage correspondence, calls, emails, filing, and reporting
• Monitor timesheets, attendance, training, and staff performance
• Support compliance with company policies, privacy, health, and safety requirements
• Serve as a key contact for residents, families, and visitors
• Support emergency preparedness and smooth day-to-day community operations

What You Bring

• Experience in office management, administration, or a similar role
• Strong organizational, communication, and leadership skills
• Experience supervising and coordinating staff
• Proficiency with Microsoft Office
• Strong attention to detail and ability to manage multiple priorities
• Retirement living, healthcare, or hospitality experience is an asset
• Successful completion of a Vulnerable Sector Screening

Working Conditions

• Full-time, onsite position
• Fast-paced, resident-focused environment
• Regular interaction with residents, families, staff, and visitors
• Flexibility to support operational needs as required

We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.